Member dues are $55+HST per month, and are due on the 7th of the month the dues are for. As a reminder, invoices are sent out by email between the 7th and 10th of the preceding month (specifically, 21 days before the end of the month). This means that on December 10, you will receive an invoice for $62.15, that is due on January 7, covering January’s dues.
When you make your first payment, it is applied to the next upcoming full month. If you make your first payment before the 7th it applies to the current month, but if you make that payment on or after the 8th, it goes to the next month and your account won’t be active yet. An invoice for the remainder of the current month will then be sent to you.
The partial invoices are prorated at 3/4, 1/2, or 1/4 of a month’s dues, and apply as follows:
- Initial payment from the 1st to the 7th: no prorated invoice, your account is now active
- Initial payment from the 8th to the 14th: a prorated invoice for $46.61 will be sent
- Initial payment from the 15th to the 21st: a prorated invoice for $31.08 will be sent
- Initial payment from the 22nd to the 28th: a prorated invoice for $15.54 will be sent
- Initial payment from the 29th to the 31st: no prorated invoice, your account is now active
Note: the amount due for the remainder of the first month is based on when you make your initial payment, not on when you receive your acceptance email
To speed up the process, you can make the payment for your partial first month at the same time as you make your payment for your first full month. If paying through PayPal, please make sure your recurring payment is only for $62.15 and does not include the payment for the partial first month.
To simplify our accounting we currently only accept online payments. The easiest option is to set up automatically monthly electronic payments for your dues ($62.15 per month), which can be done through PayPal or automatic bank transfer:
- PayPal is easiest, just click this button:
Please note that PayPal doesn’t let you adjust the date that a monthly subscription gets processed. Your payment will go through each month on the date that you first submitted the form. So you may want to wait until somewhere around the 20th, before setting that up.
- Automatic bank transfer: Many banks will set up a recurring transfer transaction to another bank account. This requires you go in and talk to a teller in person. If you want to set this up, please contact our Treasurer (treasurer (at) kwartzlab.ca) for our bank account details.
- We will also accept online payments via INTERAC E-Transfer to: accounts (at) kwartzlab.ca
We do not accept cash or cheque.
If you have any questions about payment methods please contact “treasurer (at) kwartzlab.ca”.
What do Dues Cover?
Your dues cover all of Kwartzlab’s all of operating expenses. This includes our rent, property & liability insurance, hydro & utilities, internet services, space improvements, cleaning supplies, tool maintenance, etc. A full breakdown of these expenses is available from our Treasurer at any time.
Generally speaking, member dues do not cover the purchase of new tools. Instead, we typically finance these through donations (including member donations in the form of a “group buy”) and grant money.
What if I Can’t Pay?
Any number of things can impact a member’s ability to pay dues. If this happens, please talk to the Board of Directors (bod (at) kwartzlab.ca) right away. While all active members are responsible for dues each month, we would prefer to not have you become indebted to us if you genuinely can’t pay. In many cases, we’ll suggest that you go on hiatus for a few months, until your fortunes turn around. While on hiatus, you’ll be able to remain a part of the larger Kwartzlab community, and still visit the space as a guest of other members or during open events. Your account must be up to date, in order to apply for hiatus, so it is important that you do this *before* your account falls into arrears. If you withdraw or are terminated with an amount owing, it will need to be paid before any re-application will be considered.
If you are 1 month overdue:
A statement will be sent out by email to remind you to send in payment.
If you are 2 months overdue:
A suspension notice will be sent via email, and your key will be disabled.
If you are 3 months overdue:
The Board will have to consider whether or not to terminate your membership. In the unfortunate circumstance that your membership is terminated, you will need to bring it back into good standing before the Board will consider your re-application.
If you wish to withdraw your membership, please send an e-mail to email@example.com with the subject “Membership Withdrawl”, and our Membership Coordinator will get back to you with steps to close out your account.
How to Apply for Hiatus Status
1. A member may apply to the Board to have their membership placed on hiatus for a period of no less than two months. Such application must specify the start and end dates of the hiatus (must be whole month increments, ie. April 1st – June 1st). The Board may approve a member’s hiatus by resolution at meeting of the Board.
2. During the time a member is on hiatus, they are not required to pay dues, nor shall they have any of the privileges afforded a member, except for the privilege of voting at members meetings called after the hiatus was requested.
3. A member may voluntarily terminate their hiatus at any time by notifying the Board of Directors they wish to do so and paying their monthly dues for the current month. No discounts shall be given for partial months.
To begin the process send an email to firstname.lastname@example.org with the subject “Hiatus Request”.
Your hiatus request will be added to the next board meeting’s agenda. You can find out when that is, by looking at our event calendar. Please note that the board only meets once a month. To ensure the board will have time to consider your request before your intended hiatus date, plus submit your request at least 1 month in advance.