Member dues are $55+HST per month, and are due on the 25th of the preceding month. As a reminder, invoices are sent out by email on the 10th of the preceding month, with NET15 terms. This means that on December 10, you will receive an invoice for $62.15, that is due on December 25, covering January’s dues.
Please note, Kwartzlab does not issue refunds.
To simplify our accounting we currently only accept online payments. The easiest option is to set up automatic monthly electronic payments for your dues ($62.15 per month), which can be done through PayPal or automatic bank transfer:
PayPal is easiest, just click this button:
Please note that PayPal doesn’t let you adjust the date that a monthly subscription gets processed. Your payment will go through each month on the date that you first submitted the form. So you may want to wait until somewhere around the 20th, before setting that up.
We will also accept online payments via INTERAC E-Transfer to: email@example.com
AUTOMATIC BANK TRANSFER
Many banks will set up a recurring transfer transaction to another bank account. This requires you go in and talk to a teller in person. If you want to set this up, please contact our Treasurer (firstname.lastname@example.org) for our bank account details.
CASH AND CHEQUE
We do not accept cash. You can pay by cheque for a year in advance.
If you have any questions about payment methods please contact: email@example.com
What do Dues Cover?
Your dues cover all of Kwartzlab’s operating expenses. This includes our rent, property & liability insurance, hydro & utilities, internet services, space improvements, cleaning supplies, tool maintenance, etc. A full breakdown of these expenses is available from our Treasurer at any time.
Generally speaking, member dues do not cover the purchase of new tools. Instead, we typically finance these through donations (including member donations in the form of a “group buy”) and grant money.
What if I Can’t Pay?
Any number of things can impact a member’s ability to pay dues. If this happens, please talk to the Board of Directors (firstname.lastname@example.org) right away. While all active members are responsible for dues each month, we would prefer to not have you become indebted to Kwartzlab if you genuinely can’t pay. In many cases, we’ll suggest that you go on hiatus (see how-to below) for a few months, until your fortunes turn around. While on hiatus, you’ll be able to remain a part of the larger Kwartzlab community, and still visit the space as a guest of other members or during open events. Your account must be up to date, in order to apply for hiatus, so it is important that you do this *before* your account falls into arrears.
If you are 1 – 2 months overdue:
A statement will be sent out by email on the 26th of the month to remind you to send in payment.
If you are 3 months overdue:
A suspension notice will be sent via email, and your key will be disabled.
If you are 4 months overdue:
The Board will have to consider whether or not to terminate your membership. In the unfortunate circumstance that your membership is terminated, you will need to bring it back into good standing before the Board will consider your re-application.
If you wish to withdraw your membership, please send an e-mail to email@example.com with the subject “Membership Withdrawl”, and our Membership Coordinator will get back to you with steps to close out your account.
How to Apply for Hiatus Status
1. A member may apply to the Board to have their membership placed on hiatus for a period of no less than two months. Such application must specify the start and end dates of the hiatus (must be whole month increments, ie. April 1st – June 1st). The Board may approve a member’s hiatus by resolution at meeting of the Board.
2. During the time a member is on hiatus, they are not required to pay dues, nor shall they have any of the privileges afforded a member, except for the privilege of voting at members meetings called after the hiatus was requested.
3. A member may voluntarily terminate their hiatus at any time by notifying the Board of Directors they wish to do so and paying their monthly dues for the current month. No discounts shall be given for partial months.
To begin the process send an email to firstname.lastname@example.org with the subject “Hiatus Request”.
Your hiatus request will be added to the next board meeting’s agenda. You can find out when that is, by looking at our event calendar. Please note that the board only meets once a month. To ensure the board will have time to consider your request before your intended hiatus date, plus submit your request at least 1 month in advance.