Template:Meeting

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<includeonly>[[Category:Meetings]]</includeonly>
 
<includeonly>[[Category:Meetings]]</includeonly>
 
=== Call to Order ===
 
=== Call to Order ===
−
:* Meeting called to order by (name) at hh:mm
+
:* Meeting called to order by xxx at 19:xx
  
 
=== Approval of the Agenda ===
 
=== Approval of the Agenda ===
−
:* Motion Forwarded:
+
:* Motion Forwarded:  
 
:* Motion Second:  
 
:* Motion Second:  
  
 
=== Report from the President ===
 
=== Report from the President ===
−
:* No report this meeting
+
:*  
  
 
=== Report from the Treasurer ===
 
=== Report from the Treasurer ===
Line 44: Line 44:
  
 
==== Reimbursements ====
 
==== Reimbursements ====
−
:*
+
:* Rob Adlers - Truck Rental / gas - $
 +
::*
 +
:* Rob Adlers - packing tape - $11.27
 +
::*
 +
:* Karl Williams - Drywalling materials - $
 +
::* APPROVED via mailing list
 +
:* Ben Brown - Networking Items - $556.32
 +
::* Already reimbursed
 +
:* Mark Pitcher - Paint - $66.63
 +
::*
 +
:* Agnes - Paint - $67.60
 +
::*
 +
:* Taylor Morey - Plumbing materials - $47.57
 +
::*
  
−
=== Old Business ===
+
==== Opening Night Planning ====
 +
:* Doug - wondering if we needed to have a discussion about this
 +
:* Darcy - Action Item: press releases, invite dignitaries
 +
:* Action Item: pamplets/flyers to neighbours
 +
:* Action Item: Gus - bar license - applied for it
 +
:* Action Item: Kwartzlab swag - Ben
 +
:* Action Item: James to look into Tshirts
  
−
==== Upper Floor Safety Inquiry ====
+
=== Old Business ===
−
:* To address the question about fire safety questions about the second floor.
+
−
:* Action Item: Talk with Christian about this question - Ben
+
  
 
==== Snow removal ====
 
==== Snow removal ====
 
:* Hire somebody?
 
:* Hire somebody?
 
:* Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting
 
:* Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting
 +
:* Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
  
−
==== Moving ====
+
==== Move to Kent Street ====
 
:* Prioritization for this week
 
:* Prioritization for this week
−
:* Split plan action
+
::* Action Item: Ben - network rack
 +
::* Action Item: Ben - to label big things that are staying/junking
 +
::* Action Item: Prepping everything else
 +
::* Action Item: Drywall work to be done/mostly done
 
:* Build out / planning for 33 Kent St.
 
:* Build out / planning for 33 Kent St.
−
:* Move planning and prep for Duke St.
+
::* Doug - sign creations - get job - rear sign $60, front sign $75
−
::* Magazines - need to be sorted and throw out the other items - DONE
+
::* Agnes has offered up to do the work here - cost estimate to come
−
::* Couches - garbage - DONE
+
::* Decision on which route is taken will be determined by cost
−
::* clean room tables coming over - DONE
+
::* Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
−
::* Metal break - needs to be decommissioned before moving
+
::* Action Item: Sanding 2nd flooring / Repainting - Andrew, Chris B.
−
::* Laser - decommision and move
+
::* Action Item: Network drops - Ben
−
::* Garbage area - DONE
+
::* Action Item: Kitchenette - Andrew/Rob - shoot for $300 maximum, Ben emailed guy with stove - still waiting
−
::* Move item area - DONE
+
::* Action Item: James - door security hardware investigation
−
::* Bar coming over
+
 
−
::* Reminder for members to get their stuff out of the old space that isn't coming over to the new space - 21st - 1st email sent, 2nd in progress - Rob
+
−
::* Need truck rental to move big stuff - Action Item: Reserve truck - 19th - UPDATE: Terry has truck with 6x10 covered trailer for 19th
+
−
::* Front desk stays
+
−
::* Don's stuff is scheduled to be out of that space
+
−
::* bookshelves stay - DONE
+
−
::* Kitchen cupboards emptied - DONE
+
−
::* Parts room -
+
−
::* Shop small tools - Partially done
+
−
::*
+
−
::*
+
 
==== Trillium Grants ====
 
==== Trillium Grants ====
 
:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
 
:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
Line 85: Line 96:
 
:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
 
:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
−
:* Proposed Date: Feb. 8th
+
:* Proposed Date: Feb. 16th
  
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
Line 96: Line 107:
 
:* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
 
:* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
 
:* Tagging of tools for various
 
:* Tagging of tools for various
 +
:* No updates this meeting
  
 
=== Action item review ===
 
=== Action item review ===
  
 
=== Adjournment ===
 
=== Adjournment ===
−
Move to adjourn at hh:mm
+
Move to adjourn at  
−
Forwarded by:
+
Forwarded by:  
 
Second:  
 
Second:  
−
In favour:
+
In favour:  
  
  
Line 112: Line 124:
 
* Karl
 
* Karl
 
* Ben
 
* Ben
−
* Doug
 
 
* Mark
 
* Mark
 
* Rob
 
* Rob
−
* James
+
* Darcy
  
 
==== Regrets ====
 
==== Regrets ====
−
* Darcy
+
*
 
   
 
   
 
==== Unknown ====
 
==== Unknown ====

Revision as of 00:35, 22 January 2013

Meeting
Address {{{Address}}}
Date
Time
Meeting Type
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by xxx at 19:xx

Approval of the Agenda

  • Motion Forwarded:
  • Motion Second:

Report from the President

Report from the Treasurer

New Business

Membership Dues Owed Follow Up

Reimbursements

  • Rob Adlers - Truck Rental / gas - $
  • Rob Adlers - packing tape - $11.27
  • Karl Williams - Drywalling materials - $
  • APPROVED via mailing list
  • Ben Brown - Networking Items - $556.32
  • Already reimbursed
  • Mark Pitcher - Paint - $66.63
  • Agnes - Paint - $67.60
  • Taylor Morey - Plumbing materials - $47.57

Opening Night Planning

  • Doug - wondering if we needed to have a discussion about this
  • Darcy - Action Item: press releases, invite dignitaries
  • Action Item: pamplets/flyers to neighbours
  • Action Item: Gus - bar license - applied for it
  • Action Item: Kwartzlab swag - Ben
  • Action Item: James to look into Tshirts

Old Business

Snow removal

  • Hire somebody?
  • Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting
  • Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round

Move to Kent Street

  • Prioritization for this week
  • Action Item: Ben - network rack
  • Action Item: Ben - to label big things that are staying/junking
  • Action Item: Prepping everything else
  • Action Item: Drywall work to be done/mostly done
  • Build out / planning for 33 Kent St.
  • Doug - sign creations - get job - rear sign $60, front sign $75
  • Agnes has offered up to do the work here - cost estimate to come
  • Decision on which route is taken will be determined by cost
  • Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
  • Action Item: Sanding 2nd flooring / Repainting - Andrew, Chris B.
  • Action Item: Network drops - Ben
  • Action Item: Kitchenette - Andrew/Rob - shoot for $300 maximum, Ben emailed guy with stove - still waiting
  • Action Item: James - door security hardware investigation

Trillium Grants

  • Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
  • Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
  • Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
  • Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
  • Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
  • Proposed Date: Feb. 16th

Hackademy Collaboration - Family Day (To Be Named)

  • Followup
  • No updates from Doug this meeting. Going to follow up on the various details moving forward.

Health and Safety

  • Discussion came up after the vote about getting more information around this
  • Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
  • Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
  • Tagging of tools for various
  • No updates this meeting

Action item review

Adjournment

Move to adjourn at Forwarded by: Second: In favour:


Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Karl
  • Ben
  • Mark
  • Rob
  • Darcy

Regrets

Unknown

Unknown

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