Template:Meeting

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<includeonly>[[Category:Meetings]]</includeonly>
 
<includeonly>[[Category:Meetings]]</includeonly>
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=== Call to Order ===
 +
:* Meeting called to order by (name) at hh:mm
 +
 +
=== Approval of the Agenda ===
 +
:* Motion Forwarded:
 +
:* Motion Second:
 +
 +
=== Report from the President ===
 +
:* No report this meeting
 +
 +
=== Report from the Treasurer ===
 +
:*
 +
 +
=== New Business ===
 +
 +
==== Membership Dues Owed Follow Up ====
 +
:*
 +
 +
==== Reimbursements ====
 +
:*
 +
 +
=== Old Business ===
 +
 +
==== Upper Floor Safety Inquiry ====
 +
:* To address the question about fire safety questions about the second floor.
 +
:* Action Item: Talk with Christian about this question - Ben
 +
 +
==== Snow removal ====
 +
:* Hire somebody?
 +
:* Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting
 +
 +
==== Moving ====
 +
:* Prioritization for this week
 +
:* Split plan action
 +
:* Build out / planning for 33 Kent St.
 +
:* Move planning and prep for Duke St.
 +
::* Magazines - need to be sorted and throw out the other items - DONE
 +
::* Couches - garbage - DONE
 +
::* clean room tables coming over - DONE
 +
::* Metal break - needs to be decommissioned before moving
 +
::* Laser - decommision and move
 +
::* Garbage area - DONE
 +
::* Move item area - DONE
 +
::* Bar coming over
 +
::* Reminder for members to get their stuff out of the old space that isn't coming over to the new space - 21st - 1st email sent, 2nd in progress - Rob
 +
::* Need truck rental to move big stuff - Action Item: Reserve truck - 19th - UPDATE: Terry has truck with 6x10 covered trailer for 19th
 +
::* Front desk stays
 +
::* Don's stuff is scheduled to be out of that space
 +
::* bookshelves stay - DONE
 +
::* Kitchen cupboards emptied - DONE
 +
::* Parts room -
 +
::* Shop small tools - Partially done
 +
::*
 +
::*
 +
==== Trillium Grants ====
 +
:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
 +
:* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
 +
:* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
 +
:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
 +
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
 +
:* Proposed Date: Feb. 8th
 +
 +
==== Hackademy Collaboration - Family Day (To Be Named) ====
 +
:* Followup
 +
:* No updates from Doug this meeting. Going to follow up on the various details moving forward.
 +
 +
==== Health and Safety ====
 +
:* Discussion came up after the vote about getting more information around this
 +
:* Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
 +
:* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
 +
:* Tagging of tools for various
 +
 +
=== Action item review ===
 +
 +
=== Adjournment ===
 +
Move to adjourn at hh:mm
 +
Forwarded by:
 +
Second:
 +
In favour: 
 +
 +
 +
=== Director RSVP ===
 +
* A minimum of 4 Directors are needed to make quorum
 +
 +
==== Attending ====
 +
* Karl
 +
* Ben
 +
* Doug
 +
* Mark
 +
* Rob
 +
* James
 +
 +
==== Regrets ====
 +
* Darcy
 +
 +
==== Unknown ====
 +
*
 +
 +
==== Unknown ====
 +
*

Revision as of 00:38, 15 January 2013

Meeting
Address {{{Address}}}
Date
Time
Meeting Type
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by (name) at hh:mm

Approval of the Agenda

  • Motion Forwarded:
  • Motion Second:

Report from the President

  • No report this meeting

Report from the Treasurer

New Business

Membership Dues Owed Follow Up

Reimbursements

Old Business

Upper Floor Safety Inquiry

  • To address the question about fire safety questions about the second floor.
  • Action Item: Talk with Christian about this question - Ben

Snow removal

  • Hire somebody?
  • Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting

Moving

  • Prioritization for this week
  • Split plan action
  • Build out / planning for 33 Kent St.
  • Move planning and prep for Duke St.
  • Magazines - need to be sorted and throw out the other items - DONE
  • Couches - garbage - DONE
  • clean room tables coming over - DONE
  • Metal break - needs to be decommissioned before moving
  • Laser - decommision and move
  • Garbage area - DONE
  • Move item area - DONE
  • Bar coming over
  • Reminder for members to get their stuff out of the old space that isn't coming over to the new space - 21st - 1st email sent, 2nd in progress - Rob
  • Need truck rental to move big stuff - Action Item: Reserve truck - 19th - UPDATE: Terry has truck with 6x10 covered trailer for 19th
  • Front desk stays
  • Don's stuff is scheduled to be out of that space
  • bookshelves stay - DONE
  • Kitchen cupboards emptied - DONE
  • Parts room -
  • Shop small tools - Partially done

Trillium Grants

  • Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
  • Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
  • Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
  • Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
  • Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
  • Proposed Date: Feb. 8th

Hackademy Collaboration - Family Day (To Be Named)

  • Followup
  • No updates from Doug this meeting. Going to follow up on the various details moving forward.

Health and Safety

  • Discussion came up after the vote about getting more information around this
  • Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
  • Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
  • Tagging of tools for various

Action item review

Adjournment

Move to adjourn at hh:mm Forwarded by: Second: In favour:


Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Karl
  • Ben
  • Doug
  • Mark
  • Rob
  • James

Regrets

  • Darcy

Unknown

Unknown

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