Edit a meeting: Board Meeting 100

Agenda:

=== Call to Order === :* Meeting called to order by Darcy at 7:54 pm,Mon Mar 11 === Approval of the Agenda === :* All in favour: yes === Report from the President === :* === Report from the Treasurer === :* Ben is not here === New Business === :* space festival for kids at PI with Charlotte :* film screening event KW Transition & Sacred Secular Sanctuary :* Sacred Secular Sanctuary promotional materials :* Cleaning schedule ==== Membership Dues Owed Follow Up ==== :* Membership register has not been updated ==== Reimbursements ==== :* ==== Replicator Purchase ==== :* Board authorized the purchase of a Replicator from CCGG for $1000. Moved by Doug, seconded by Karl, unanimous. === Old Business === ==== Youth (16 or younger) Membership ==== :* James - concern about liability on our behalf :* Mark - parents should sign a waiver for their children :* Darcy - we need to discuss with a lawyer :* Would be good to have waivers signed regardless :* What's the liability implication of minors in the space - for advice from lawyer :* minors can't sign contracts. Parents can. :* Action Item: Gus to talk with lawyer and we'll follow up next meeting :* discussion items: ::* 24 keyed access for kids? Can they bring their friends as guests (without adult supervision)? ::* legal liability, if a 16 yr old cuts off their finger, vs an 18 yr old? If a kid's guest cuts off their finger? ::* can a 16 yr old sign the audit waver form? ==== Kent Street Buildout / Prep ==== :* Not much is happening with this right now. ::* Action Item: Ben - sign creations - should be done this week ::* Action Item: Drywall panelling / mudding - on hold for 2nd floor ::* Action Item: 2nd floor - Rob - kitchenette floor ::* Action Item: Power panel needs remapping and reorganization and plumbing drain tube needs to be moved ::* Action Item: Network drops - Ben - in progress, still some to do around the space ::* Action Item: James - needs to install the door strike. Back door first ::* Action Item: Ben - rear door replacement - need to find a door - pausing this Action Item ::* Action Item: Welding area - paused until electrical ::* Action Item: Rob - garbage run needs to happen again (ceiling tiles, etc) ::* Action Item: Karl - carpeting to stairwell and bathroom ::* Action Item: organizational stuff (general) ==== Trillium Grants ==== :* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014 :* Mark - set deadlines for items to purchase after opening party. Fill out the list, have a membership/interested party meeting to make a decision on what to buy :* Once this purchasing round is done, we can focus on future grant applications :* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release - paused for now :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time - paused for now :* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event - no update at this time :* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review :* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list :* Action Item: 3D Printer - needs to be reviewed ==== Health and Safety ==== :* Discussion came up after the vote about getting more information around this :* Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out :* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them :* Tagging of tools for various :* Some posters have been posted :* Action Item: Fire extinguishers need to be recharged, mounted and signed in new space. They currently are around the space, just need to formalize locations === Action item review === * Doug shall talk to Christian@CCGG to purchase the Replicator === Adjournment === Move to adjourn at 8:33 Forwarded by: Darcy Second: In favour: Unanimous === Director RSVP === * A minimum of 4 Directors are needed to make quorum ==== Attending ==== * James, Darcy, Karl, Mark, Doug ==== Regrets ==== * Rob,Ben ==== Unknown ==== * ==== Unknown ==== *

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