Board Meeting 099

Board Meeting 099
Address	33 Kent Ave., Kitchener, ON, Canada
Date	2013/02/25
Time	19:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.5.1 Membership Dues Owed Follow Up 1.5.2 Reimbursements 1.5.3 Youth (16 or younger) Membership 1.6 Old Business 1.6.1 Opening Night Review 1.6.2 Kent Street Buildout / Prep 1.6.3 Trillium Grants 1.6.4 Family Collaboration - Family Day (To Be Named) 1.6.5 Health and Safety 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown 1.9.4 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy at 19:43

Approval of the Agenda

• All in favour: Unanimous

Report from the President

• We are awesome
• Open house was great
• Book launch tomorrow

Report from the Treasurer

• Not present

New Business

Membership Dues Owed Follow Up

• Will follow up with Ben on this. Items past due that need to be worked on.

Reimbursements

• Gus - $155.74 - alcohol expenses from party

• All in favour - unanimous

• James - $326.93 - Deadlatch and Exit paddle for door

• All in favour (minus James) - unanimous + Ben via mailing list

Youth (16 or younger) Membership

• James - concern about liability on our behalf
• Mark - parents should sign a waiver for their children
• Darcy - we need to discuss with a lawyer
• Would be good to have waivers signed regardless
• What's the liability implication of minors in the space - for advice from lawyer
• minors can't sign contracts. Parents can.
• Action Item: Gus to talk with lawyer and we'll follow up next meeting

Old Business

Opening Night Review

• Awesome!

Kent Street Buildout / Prep

• Action Item: Ben - sign creations - should be done this week
• Action Item: Drywall panelling / mudding - on hold for 2nd floor
• Action Item: 2nd floor - Rob - kitchenette floor
• Action Item: Power panel needs remapping and reorganization and plumbing drain tube needs to be moved
• Action Item: Network drops - Ben - in progress, still some to do around the space
• Action Item: James - needs to install the door strike. Back door first
• Action Item: Ben - rear door replacement - need to find a door - pausing this Action Item
• Action Item: Welding area - paused until electrical
• Action Item: Rob - garbage run needs to happen again (ceiling tiles, etc)
• Action Item: Karl - carpeting to stairwell and bathroom
• Action Item: organizational stuff (general)

Trillium Grants

• Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
• Mark - set deadlines for items to purchase after opening party. Fill out the list, have a membership/interested party meeting to make a decision on what to buy
• Once this purchasing round is done, we can focus on future grant applications
• Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release - paused for now
• Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time - paused for now
• Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event - no update at this time
• Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
• Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
• Action Item: 3D Printer - needs to be reviewed

Family Collaboration - Family Day (To Be Named)

• Happened. Went really well. Success!

Health and Safety

• Discussion came up after the vote about getting more information around this
• Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
• Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
• Tagging of tools for various
• Some posters have been posted
• Action Item: Fire extinguishers need to be recharged, mounted and signed in new space. They currently are around the space, just need to formalize locations

Action item review

Adjournment

Move to adjourn at 20:18 Forwarded by: Rob Second: Darcy In favour: Unanimous

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Darcy
• Karl
• James
• Rob
• Mark

Regrets

• Doug
• Ben

Unknown

Unknown