Board Meeting 098 - Revision history

Radlers at 01:45, 12 February 2013

2013-02-12T01:45:47Z

← Older revision		Revision as of 01:45, 12 February 2013
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	=== Call to Order ===		=== Call to Order ===
−	:* Meeting called to order by Darcy at hh:mm	+	:* Meeting called to order by Darcy at 20:00

	=== Approval of the Agenda ===		=== Approval of the Agenda ===
−	:* All in favour:	+	:* All in favour: Unanimous

	=== Report from the President ===		=== Report from the President ===
−	:*	+	:* We're busy with buildout and prep this week for Saturday

	=== Report from the Treasurer ===		=== Report from the Treasurer ===
−	:* ~~Not Present~~	+	:* With submitted receipts, we are out of RIM budgeted money
		+	:* Build out $7400
		+	:* Still have full Trillium Grant money
		+	:* Gas / Water bill was a little high this round, not unexpected
		+	:* Tool fund - $150 - purchases for tools recently
		+	:* Need to slow to stop any more build out expenses at this point

	=== New Business ===		=== New Business ===

	==== Membership Dues Owed Follow Up ====		==== Membership Dues Owed Follow Up ====
−	:*	+	:* One member is up for suspension - going to communicate with the member - possible abandonment?

	==== Reimbursements ====		==== Reimbursements ====
−	:*	+	:* Rob - $13.77 - cleaning supplies
−		+	:* Ben - $140.58 - Various buildout expenses including keys
−	~~=== New Business ===~~	+	:* Taylor - $26.15 - plumbing
		+	:* Mark - $236.60 - various building items
		+	:* Mark - $458.61 - coming out of tool fund (compound mitre saw)
		+	:* All in favour - unanimous, Ben abstains from his expense, Rob abstains from his expense

	==== Insurance ====		==== Insurance ====
	:* insurance agent to come by tomorrow		:* insurance agent to come by tomorrow
		+	:* Need to have discussion about insuring new space - agent said it'll probably go up due to different location and situation
		+	:* No information on possible cost increase

	=== Old Business ===		=== Old Business ===

	==== Opening Night Planning ====		==== Opening Night Planning ====
−	:* Darcy ~~- not a Trillium / opening party, just opening party. No~~ press ~~releases~~, ~~etc. - Action Item~~: ~~Post blog - DONE~~	+	:* Darcy wants to ping press
−	:* Darcy ~~wants~~ to ~~ping press - to talk with Gus about contacts~~ for ~~the event~~	+	::* talked with Gus, said he couldn't do it
		+	::* Someone has talked with Cord
		+	::* Darcy to Martin De Groot. Mark said that he will be joining us for our party
	:* Two bands to provide live music for the event - bands are confirmed		:* Two bands to provide live music for the event - bands are confirmed
		+	::* We'll need to contact the bands for follow up
		+	::* Discussion around not renting hardware for this event
	:* Cash bar for the event		:* Cash bar for the event
−	:* Action Item: pamplets/flyers to neighbours - created, being edited - ~~in progress~~ - ~~Mark, Andrew - No updates this meeting~~	+	:* Action Item: pamplets/flyers to neighbours - created, being edited - distibuted the last week - DONE
−	::* Post on posts? Universities? ~~Yes~~	+	::* Post on posts? Universities? In Progress
−	::* Any chance of getting printer working? Requires power. Looking into other avenues for the posters	+	:* As far as number people that we can host, we should be good in regards to numbers as per square footage
−	~~:* Action Item: Gus - bar license - got it~~ - ~~Done~~	+	:* We need to make sure rear door is clear and accessible as a fire exit (already is)
−	:* Action Item: Gus - alcohol selection - ~~follow up with~~ Gus	+	:* Any chance of getting printer working? Requires power. Looking into other avenues for the posters - DONE
−	:* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - ~~no update this meeting~~	+	:* Action Item: Gus - alcohol selection - Gus taking care of alcohol selections
−	:* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - ~~in progress~~	+	:* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - Stickers and buttons are DONE
−	:* Action Item: Band - need to follow up with band for announcing / advertising / logos - ~~Doug - Confirmed~~	+	:* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - TBD
		+	:* Action Item: Band - need to follow up with band for announcing / advertising / logos - Rob

	==== Kent Street Buildout / Prep ====		==== Kent Street Buildout / Prep ====
	:* Prioritization for this week		:* Prioritization for this week
−	::* Doug - sign creations - XL Screen printing to do the signs - ~~no update this meeting~~	+	::* Doug - sign creations - XL Screen printing to do the signs - need to contact Doug for rear sign. Ben got front sign done - picking up tomorrow
−	::* Action Item: Drywall panelling / mudding - Karl / Mark - in progress	+	::* Action Item: Drywall panelling / mudding - Karl / Mark / Bernie - in progress
−	::* Action Item: 2nd floor - Andrew, Chris B., Mark - in progress ~~- waiting on electrical and plumbing~~	+	::* Action Item: 2nd floor - Andrew, Chris B., Mark - electrical in progress, everything else is done
−	::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines	+	::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines - progress
−	::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week	+	::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week - DONE for now
−	::* Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door	+	::* Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door - need to pick up and install
−	::* Action Item: Ben - rear door replacement - need to find a door	+	::* Action Item: Ben - rear door replacement - need to find a door - pausing this Action Item
−	::* Action Item: Electrical for Kitchen - in progress ~~- waiting on framing/drywall, placement of cabinets to finish~~	+	::* Action Item: Electrical for Kitchen - in progress
−	::* Action Item: Laser vent tube preparation / work working vent tube prep - ~~in progress~~	+	::* Action Item: Laser vent tube preparation / work working vent tube prep - DONE

	==== Trillium Grants ====		==== Trillium Grants ====
	:* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014		:* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
−	:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release	+	:* Mark - set deadlines for items to purchase after opening party. Fill out the list, have a membership/interested party meeting to make a decision on what to buy
−	:* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time	+	:* Once this purchasing round is done, we can focus on future grant applications
−	:* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event	+	:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release - paused for now
		+	:* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time - paused for now
		+	:* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event - no update at this time
	:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review		:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
	:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list		:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
−	~~:* Proposed Date: TBD~~
	:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase		:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
−	~~:* Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done~~

−	==== ~~Hackademy~~ Collaboration - Family Day (To Be Named) ====	+	==== Family Collaboration - Family Day (To Be Named) ====
	:* Followup		:* Followup
	:* Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.		:* Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
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	=== Adjournment ===		=== Adjournment ===
−	Move to adjourn at	+	Move to adjourn at 20:44
−	Forwarded by:	+	Forwarded by: Karl
−	Second:	+	Second: Mark
−	In favour:	+	In favour: Unanimous

	=== Director RSVP ===		=== Director RSVP ===

Radlers at 00:48, 12 February 2013

2013-02-12T00:48:48Z

← Older revision		Revision as of 00:48, 12 February 2013
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	\|Meeting Type=Board Meeting		\|Meeting Type=Board Meeting
	}}		}}
		+
		+	=== Call to Order ===
		+	:* Meeting called to order by Darcy at hh:mm
		+
		+	=== Approval of the Agenda ===
		+	:* All in favour:
		+
		+	=== Report from the President ===
		+	:*
		+
		+	=== Report from the Treasurer ===
		+	:* Not Present
		+
		+	=== New Business ===
		+
		+	==== Membership Dues Owed Follow Up ====
		+	:*
		+
		+	==== Reimbursements ====
		+	:*
		+
		+	=== New Business ===
		+
		+	==== Insurance ====
		+	:* insurance agent to come by tomorrow
		+
		+	=== Old Business ===
		+
		+	==== Opening Night Planning ====
		+	:* Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog - DONE
		+	:* Darcy wants to ping press - to talk with Gus about contacts for the event
		+	:* Two bands to provide live music for the event - bands are confirmed
		+	:* Cash bar for the event
		+	:* Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew - No updates this meeting
		+	::* Post on posts? Universities? Yes
		+	::* Any chance of getting printer working? Requires power. Looking into other avenues for the posters
		+	:* Action Item: Gus - bar license - got it - Done
		+	:* Action Item: Gus - alcohol selection - follow up with Gus
		+	:* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - no update this meeting
		+	:* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - in progress
		+	:* Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug - Confirmed
		+
		+	==== Kent Street Buildout / Prep ====
		+	:* Prioritization for this week
		+	::* Doug - sign creations - XL Screen printing to do the signs - no update this meeting
		+	::* Action Item: Drywall panelling / mudding - Karl / Mark - in progress
		+	::* Action Item: 2nd floor - Andrew, Chris B., Mark - in progress - waiting on electrical and plumbing
		+	::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
		+	::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week
		+	::* Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door
		+	::* Action Item: Ben - rear door replacement - need to find a door
		+	::* Action Item: Electrical for Kitchen - in progress - waiting on framing/drywall, placement of cabinets to finish
		+	::* Action Item: Laser vent tube preparation / work working vent tube prep - in progress
		+
		+	==== Trillium Grants ====
		+	:* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
		+	:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
		+	:* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
		+	:* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
		+	:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
		+	:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
		+	:* Proposed Date: TBD
		+	:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
		+	:* Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done
		+
		+	==== Hackademy Collaboration - Family Day (To Be Named) ====
		+	:* Followup
		+	:* Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
		+	:* Doug to talk with THEMUSEUM about the details around the event
		+	:* Monday Feb 18th, 10am-4pm
		+	:* Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this
		+
		+	==== Health and Safety ====
		+	:* Discussion came up after the vote about getting more information around this
		+	:* Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
		+	:* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
		+	:* Tagging of tools for various
		+	:* No updates this meeting
		+
		+	=== Action item review ===
		+
		+	=== Adjournment ===
		+	Move to adjourn at
		+	Forwarded by:
		+	Second:
		+	In favour:
		+
		+	=== Director RSVP ===
		+	* A minimum of 4 Directors are needed to make quorum
		+
		+	==== Attending ====
		+	* Darcy
		+	* Karl
		+	* Rob
		+	* Mark
		+	* Ben
		+
		+	==== Regrets ====
		+	* Doug
		+	*
		+
		+	==== Unknown ====
		+	*
		+
		+	==== Unknown ====
		+	*

Radlers: Created page with "{{Meeting |Date=2013/02/11 |Time=19:30 |Address=33 Kent Ave., Kitchener, Ontario Canada |Meeting Type=Board Meeting }}"

2013-02-12T00:42:22Z

Created page with "{{Meeting |Date=2013/02/11 |Time=19:30 |Address=33 Kent Ave., Kitchener, Ontario Canada |Meeting Type=Board Meeting }}"

New page

{{Meeting
|Date=2013/02/11
|Time=19:30
|Address=33 Kent Ave., Kitchener, Ontario Canada
|Meeting Type=Board Meeting
}}