Board Meeting 098

Latest revision as of 01:45, 12 February 2013

Agenda

Call to Order

• Meeting called to order by Darcy at 20:00

Approval of the Agenda

• All in favour: Unanimous

Report from the President

• We're busy with buildout and prep this week for Saturday

Report from the Treasurer

• With submitted receipts, we are out of RIM budgeted money
• Build out $7400
• Still have full Trillium Grant money
• Gas / Water bill was a little high this round, not unexpected
• Tool fund - $150 - purchases for tools recently
• Need to slow to stop any more build out expenses at this point

New Business

Membership Dues Owed Follow Up

• One member is up for suspension - going to communicate with the member - possible abandonment?

Reimbursements

• Rob - $13.77 - cleaning supplies
• Ben - $140.58 - Various buildout expenses including keys
• Taylor - $26.15 - plumbing
• Mark - $236.60 - various building items
• Mark - $458.61 - coming out of tool fund (compound mitre saw)
• All in favour - unanimous, Ben abstains from his expense, Rob abstains from his expense

Insurance

• insurance agent to come by tomorrow
• Need to have discussion about insuring new space - agent said it'll probably go up due to different location and situation
• No information on possible cost increase

Old Business

Opening Night Planning

• Darcy wants to ping press

• talked with Gus, said he couldn't do it
• Someone has talked with Cord
• Darcy to Martin De Groot. Mark said that he will be joining us for our party

• Two bands to provide live music for the event - bands are confirmed

• We'll need to contact the bands for follow up
• Discussion around not renting hardware for this event

• Cash bar for the event
• Action Item: pamplets/flyers to neighbours - created, being edited - distibuted the last week - DONE

• Post on posts? Universities? In Progress

• As far as number people that we can host, we should be good in regards to numbers as per square footage
• We need to make sure rear door is clear and accessible as a fire exit (already is)
• Any chance of getting printer working? Requires power. Looking into other avenues for the posters - DONE
• Action Item: Gus - alcohol selection - Gus taking care of alcohol selections
• Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - Stickers and buttons are DONE
• Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - TBD
• Action Item: Band - need to follow up with band for announcing / advertising / logos - Rob

Kent Street Buildout / Prep

• Prioritization for this week

• Doug - sign creations - XL Screen printing to do the signs - need to contact Doug for rear sign. Ben got front sign done - picking up tomorrow
• Action Item: Drywall panelling / mudding - Karl / Mark / Bernie - in progress
• Action Item: 2nd floor - Andrew, Chris B., Mark - electrical in progress, everything else is done
• Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines - progress
• Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week - DONE for now
• Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door - need to pick up and install
• Action Item: Ben - rear door replacement - need to find a door - pausing this Action Item
• Action Item: Electrical for Kitchen - in progress
• Action Item: Laser vent tube preparation / work working vent tube prep - DONE

Trillium Grants

• Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
• Mark - set deadlines for items to purchase after opening party. Fill out the list, have a membership/interested party meeting to make a decision on what to buy
• Once this purchasing round is done, we can focus on future grant applications
• Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release - paused for now
• Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time - paused for now
• Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event - no update at this time
• Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
• Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
• Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase

Family Collaboration - Family Day (To Be Named)

• Followup
• Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
• Doug to talk with THEMUSEUM about the details around the event
• Monday Feb 18th, 10am-4pm
• Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this

Health and Safety

• Discussion came up after the vote about getting more information around this
• Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
• Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
• Tagging of tools for various
• No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:44 Forwarded by: Karl Second: Mark In favour: Unanimous

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Darcy
• Karl
• Rob
• Mark
• Ben

Regrets

• Doug

Unknown

Unknown