Edit a meeting: Board Meeting 098

Agenda:

=== Call to Order === :* Meeting called to order by Darcy at 20:00 === Approval of the Agenda === :* All in favour: Unanimous === Report from the President === :* We're busy with buildout and prep this week for Saturday === Report from the Treasurer === :* With submitted receipts, we are out of RIM budgeted money :* Build out $7400 :* Still have full Trillium Grant money :* Gas / Water bill was a little high this round, not unexpected :* Tool fund - $150 - purchases for tools recently :* Need to slow to stop any more build out expenses at this point === New Business === ==== Membership Dues Owed Follow Up ==== :* One member is up for suspension - going to communicate with the member - possible abandonment? ==== Reimbursements ==== :* Rob - $13.77 - cleaning supplies :* Ben - $140.58 - Various buildout expenses including keys :* Taylor - $26.15 - plumbing :* Mark - $236.60 - various building items :* Mark - $458.61 - coming out of tool fund (compound mitre saw) :* All in favour - unanimous, Ben abstains from his expense, Rob abstains from his expense ==== Insurance ==== :* insurance agent to come by tomorrow :* Need to have discussion about insuring new space - agent said it'll probably go up due to different location and situation :* No information on possible cost increase === Old Business === ==== Opening Night Planning ==== :* Darcy wants to ping press ::* talked with Gus, said he couldn't do it ::* Someone has talked with Cord ::* Darcy to Martin De Groot. Mark said that he will be joining us for our party :* Two bands to provide live music for the event - bands are confirmed ::* We'll need to contact the bands for follow up ::* Discussion around not renting hardware for this event :* Cash bar for the event :* Action Item: pamplets/flyers to neighbours - created, being edited - distibuted the last week - DONE ::* Post on posts? Universities? In Progress :* As far as number people that we can host, we should be good in regards to numbers as per square footage :* We need to make sure rear door is clear and accessible as a fire exit (already is) :* Any chance of getting printer working? Requires power. Looking into other avenues for the posters - DONE :* Action Item: Gus - alcohol selection - Gus taking care of alcohol selections :* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - Stickers and buttons are DONE :* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - TBD :* Action Item: Band - need to follow up with band for announcing / advertising / logos - Rob ==== Kent Street Buildout / Prep ==== :* Prioritization for this week ::* Doug - sign creations - XL Screen printing to do the signs - need to contact Doug for rear sign. Ben got front sign done - picking up tomorrow ::* Action Item: Drywall panelling / mudding - Karl / Mark / Bernie - in progress ::* Action Item: 2nd floor - Andrew, Chris B., Mark - electrical in progress, everything else is done ::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines - progress ::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week - DONE for now ::* Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door - need to pick up and install ::* Action Item: Ben - rear door replacement - need to find a door - pausing this Action Item ::* Action Item: Electrical for Kitchen - in progress ::* Action Item: Laser vent tube preparation / work working vent tube prep - DONE ==== Trillium Grants ==== :* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014 :* Mark - set deadlines for items to purchase after opening party. Fill out the list, have a membership/interested party meeting to make a decision on what to buy :* Once this purchasing round is done, we can focus on future grant applications :* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release - paused for now :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time - paused for now :* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event - no update at this time :* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review :* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list :* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase ==== Family Collaboration - Family Day (To Be Named) ==== :* Followup :* Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers. :* Doug to talk with THEMUSEUM about the details around the event :* Monday Feb 18th, 10am-4pm :* Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this ==== Health and Safety ==== :* Discussion came up after the vote about getting more information around this :* Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out :* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them :* Tagging of tools for various :* No updates this meeting === Action item review === === Adjournment === Move to adjourn at 20:44 Forwarded by: Karl Second: Mark In favour: Unanimous === Director RSVP === * A minimum of 4 Directors are needed to make quorum ==== Attending ==== * Darcy * Karl * Rob * Mark * Ben ==== Regrets ==== * Doug * ==== Unknown ==== * ==== Unknown ==== *

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