Board Meeting 097
From Kwartzlab
(Difference between revisions)
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=== Call to Order === | === Call to Order === | ||
| − | :* Meeting called to order by | + | :* Meeting called to order by Darcy at 19:45 |
=== Approval of the Agenda === | === Approval of the Agenda === | ||
| − | :* | + | :* All in favour: Yes |
| − | + | ||
=== Report from the President === | === Report from the President === | ||
| − | :* | + | :* Kwartzlab radio episode sounded great! |
| + | :* Ryan Chaki from Conestoga College will be coming in to check out Kwartzlab for a videography project | ||
| + | :* Heather Sinclair from CEI was talking about the fund/speed dating and potential interviews | ||
=== Report from the Treasurer === | === Report from the Treasurer === | ||
| − | :* | + | :* Not Present |
=== New Business === | === New Business === | ||
==== Membership Dues Owed Follow Up ==== | ==== Membership Dues Owed Follow Up ==== | ||
| − | :* | + | :* Not covered this meeting |
==== Reimbursements ==== | ==== Reimbursements ==== | ||
| − | :* | + | :* Not covered this meeting |
| − | + | ||
=== Old Business === | === Old Business === | ||
==== Opening Night Planning ==== | ==== Opening Night Planning ==== | ||
| − | :* Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog | + | :* Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog - DONE |
| − | :* Two bands to provide live music for the event | + | :* Darcy wants to ping press - to talk with Gus about contacts for the event |
| + | :* Two bands to provide live music for the event - bands are confirmed | ||
:* Cash bar for the event | :* Cash bar for the event | ||
| − | :* Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew | + | :* Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew - No updates this meeting |
| + | ::* Post on posts? Universities? Yes | ||
| + | ::* Any chance of getting printer working? Requires power. Looking into other avenues for the posters | ||
:* Action Item: Gus - bar license - got it - Done | :* Action Item: Gus - bar license - got it - Done | ||
| − | :* Action Item: Gus - alcohol selection | + | :* Action Item: Gus - alcohol selection - follow up with Gus |
| − | :* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins | + | :* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - no update this meeting |
| − | + | :* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - in progress | |
| − | :* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt | + | :* Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug - Confirmed |
| − | :* Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug | + | |
==== Kent Street Buildout / Prep ==== | ==== Kent Street Buildout / Prep ==== | ||
:* Prioritization for this week | :* Prioritization for this week | ||
::* Doug - sign creations - XL Screen printing to do the signs - no update this meeting | ::* Doug - sign creations - XL Screen printing to do the signs - no update this meeting | ||
| − | ::* Action Item: Drywall panelling / mudding - Karl / Mark - in progress | + | ::* Action Item: Drywall panelling / mudding - Karl / Mark - in progress |
| − | ::* Action Item: 2nd floor - Andrew, Chris B., Mark - in progress | + | ::* Action Item: 2nd floor - Andrew, Chris B., Mark - in progress - waiting on electrical and plumbing |
::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines | ::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines | ||
| − | ::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress | + | ::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week |
| − | ::* Action Item: James - door security hardware investigation - | + | ::* Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door |
::* Action Item: Ben - rear door replacement - need to find a door | ::* Action Item: Ben - rear door replacement - need to find a door | ||
| − | ::* Action Item: Electrical for Kitchen - in progress | + | ::* Action Item: Electrical for Kitchen - in progress - waiting on framing/drywall, placement of cabinets to finish |
| − | + | ||
| − | + | ||
| − | + | ||
::* Action Item: Laser vent tube preparation / work working vent tube prep - in progress | ::* Action Item: Laser vent tube preparation / work working vent tube prep - in progress | ||
==== Trillium Grants ==== | ==== Trillium Grants ==== | ||
| + | :* Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014 | ||
:* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release | :* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release | ||
:* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time | :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time | ||
| Line 83: | Line 83: | ||
=== Adjournment === | === Adjournment === | ||
| − | Move to adjourn at | + | Move to adjourn at 20:09 |
| − | Forwarded by: | + | Forwarded by: Darcy |
| − | Second: | + | Second: James |
| − | In favour: | + | In favour: All in favour |
=== Director RSVP === | === Director RSVP === | ||
| Line 92: | Line 92: | ||
==== Attending ==== | ==== Attending ==== | ||
| − | * | + | * Darcy |
| + | * Karl | ||
| + | * Rob | ||
| + | * Mark | ||
| + | * James | ||
==== Regrets ==== | ==== Regrets ==== | ||
| − | * | + | * Doug |
| + | * Ben | ||
==== Unknown ==== | ==== Unknown ==== | ||
Latest revision as of 01:13, 5 February 2013
| Board Meeting 097 | |
| Address | 33 Kent Ave., Kitchener, Ontario Canada |
|---|---|
| Date | 2013/02/04 |
| Time | 19:30 |
| Meeting Type | Board Meeting |
| Minutes | [[Media:]] |
| Financial Report | [[Media:]] |
Contents |
Agenda
Call to Order
- Meeting called to order by Darcy at 19:45
Approval of the Agenda
- All in favour: Yes
Report from the President
- Kwartzlab radio episode sounded great!
- Ryan Chaki from Conestoga College will be coming in to check out Kwartzlab for a videography project
- Heather Sinclair from CEI was talking about the fund/speed dating and potential interviews
Report from the Treasurer
- Not Present
New Business
Membership Dues Owed Follow Up
- Not covered this meeting
Reimbursements
- Not covered this meeting
Old Business
Opening Night Planning
- Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog - DONE
- Darcy wants to ping press - to talk with Gus about contacts for the event
- Two bands to provide live music for the event - bands are confirmed
- Cash bar for the event
- Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew - No updates this meeting
- Post on posts? Universities? Yes
- Any chance of getting printer working? Requires power. Looking into other avenues for the posters
- Action Item: Gus - bar license - got it - Done
- Action Item: Gus - alcohol selection - follow up with Gus
- Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - no update this meeting
- Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - in progress
- Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug - Confirmed
Kent Street Buildout / Prep
- Prioritization for this week
- Doug - sign creations - XL Screen printing to do the signs - no update this meeting
- Action Item: Drywall panelling / mudding - Karl / Mark - in progress
- Action Item: 2nd floor - Andrew, Chris B., Mark - in progress - waiting on electrical and plumbing
- Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
- Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week
- Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door
- Action Item: Ben - rear door replacement - need to find a door
- Action Item: Electrical for Kitchen - in progress - waiting on framing/drywall, placement of cabinets to finish
- Action Item: Laser vent tube preparation / work working vent tube prep - in progress
Trillium Grants
- Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
- Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
- Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
- Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
- Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
- Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
- Proposed Date: TBD
- Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
- Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done
Hackademy Collaboration - Family Day (To Be Named)
- Followup
- Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
- Doug to talk with THEMUSEUM about the details around the event
- Monday Feb 18th, 10am-4pm
- Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this
Health and Safety
- Discussion came up after the vote about getting more information around this
- Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
- Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
- Tagging of tools for various
- No updates this meeting
Action item review
Adjournment
Move to adjourn at 20:09 Forwarded by: Darcy Second: James In favour: All in favour
Director RSVP
- A minimum of 4 Directors are needed to make quorum
Attending
- Darcy
- Karl
- Rob
- Mark
- James
Regrets
- Doug
- Ben
