Board Meeting 096

Board Meeting 096
Address	33 Kent Ave., Kitchener, Ontario Canada
Date	2013/01/28
Time	19:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.5.1 Membership Dues Owed Follow Up 1.5.2 Reimbursements 1.5.3 Board Meeting Intervals 1.6 Old Business 1.6.1 Opening Night Planning 1.6.2 Snow removal 1.6.3 Move to Kent Street 1.6.4 Trillium Grants 1.6.5 Hackademy Collaboration - Family Day (To Be Named) 1.6.6 Health and Safety 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown 1.9.4 Unknown

Agenda

Call to Order

• Meeting called to order by (name) at hh:mm

Approval of the Agenda

• Motion Forwarded:
• Motion Second:

Report from the President

Report from the Treasurer

New Business

Membership Dues Owed Follow Up

Reimbursements

Board Meeting Intervals

Old Business

Opening Night Planning

• Darcy - not a Trillium / opening party, just opening party. No press releases, etc.
• Two bands to provide live music for the event
• Cash bar for the event
• Action Item: pamplets/flyers to neighbours - created, being edited
• Action Item: Gus - bar license - got it, follow up with Gus
• Action Item: Kwartzlab swag - Ben - in progress, can print up brochures if needed
• Action Item: James/Agnes to look into Tshirts and/or creating them

Snow removal

• Hire somebody?
• Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
• Doug's estimate was turned down
• Looks like the city does the Charles st. sidewalk
• Action Item: Continue looking for other options, play it by ear in the meantime with the membership

Move to Kent Street

• Prioritization for this week

• Doug - sign creations - XL Screen printing to do the signs
• Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
• Action Item: 2nd flooring - Andrew, Chris B., Mark - in progress
• Action Item: Network drops - Ben
• Action Item: Kitchenette - Andrew/Rob/Taylor - purchased lower cabinets. Layout decided. Need to do wall/electric/plumbing/cabinet setup
• Action Item: James - door security hardware investigation - in progress
• Action Item: Ben - rear door replacement - in progress, getting two quotes
• Action Item: Electrical for Kitchen - Ed marked locations
• Action Item: Decommissioning of electrical at Boehmer - Ed/Rob to work on this week
• Action Item: Boehmer remaining clean up - Rob to lead this, two lockers need unlocked
• Action Item: Cleaning up the space / organizing
• Action Item: Laser vent tube preparation / work working vent tube prep

Trillium Grants

• Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
• Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
• Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
• Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
• Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
• Proposed Date: TBD
• Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list)
• Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes)

Hackademy Collaboration - Family Day (To Be Named)

• Followup
• Doug - Meeting happening this Thursday to finalize details
• Need to have a discussion about the 3D printer workshop - happening at the Museum - not currently on the family day agenda on their website

Health and Safety

• Discussion came up after the vote about getting more information around this
• Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
• Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
• Tagging of tools for various
• No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:48 Forwarded by: Darcy Second: Ben In favour: Unanimous

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Karl
• Ben
• Mark
• Rob
• Darcy
• James

Regrets

Unknown

Unknown