Board Meeting 096

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=== Call to Order ===
 
=== Call to Order ===
−
:* Meeting called to order by (name) at hh:mm
+
:* Meeting called to order by Darcy at 20:00
  
 
=== Approval of the Agenda ===
 
=== Approval of the Agenda ===
Line 13: Line 13:
  
 
=== Report from the President ===
 
=== Report from the President ===
−
:*  
+
:* We're awesome
  
 
=== Report from the Treasurer ===
 
=== Report from the Treasurer ===
−
:*  
+
:* Deposits for late cheques have gone in
  
 
=== New Business ===
 
=== New Business ===
  
 
==== Membership Dues Owed Follow Up ====
 
==== Membership Dues Owed Follow Up ====
−
:*  
+
:* Follow up next meeting
  
 
==== Reimbursements ====
 
==== Reimbursements ====
−
:*
+
:* Karl Williams: $41.52 - plywood
 +
:* Andrew Mackie: $80.00 - kitchen cabinets
 +
:* Ben Brown: $161.86 - Ducting items, insulation, glue, electrical supplies
 +
:* All in favour: all but Ben (can't vote)
  
 
==== Board Meeting Intervals ====
 
==== Board Meeting Intervals ====
−
:*
+
:* Weekly until buildout is done
 +
 
 +
==== Couch from Mike ====
 +
:* Mike to bring in his wood couch for the lounge
 +
 
 +
==== Approval for Ed's electrical ====
 +
:* Electrical for kitchen buildout and kiln wiring: $350
 +
:* Need to look into getting money for the 100A service wire we used at Boehmer (approx value $600) to help offset costs
 +
:* Approval for $350 Moved by James
 +
:* Second by Ben
 +
:* All in favour: unanimous
  
 
=== Old Business ===
 
=== Old Business ===
  
 
==== Opening Night Planning ====
 
==== Opening Night Planning ====
−
:* Darcy - not a Trillium / opening party, just opening party. No press releases, etc.
+
:* Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog
 
:* Two bands to provide live music for the event
 
:* Two bands to provide live music for the event
 
:* Cash bar for the event
 
:* Cash bar for the event
−
:* Action Item: pamplets/flyers to neighbours - created, being edited
+
:* Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew
−
:* Action Item: Gus - bar license - got it, follow up with Gus
+
:* Action Item: Gus - bar license - got it - Done
−
:* Action Item: Kwartzlab swag - Ben - in progress, can print up brochures if needed
+
:* Action Item: Gus - alcohol selection
−
:* Action Item: James/Agnes to look into Tshirts and/or creating them
+
:* Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins
 +
:* Action Item: Posters - Andrew
 +
:* Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt
 +
:* Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug
  
 
==== Snow removal ====
 
==== Snow removal ====
Line 45: Line 61:
 
:* Doug's estimate was turned down
 
:* Doug's estimate was turned down
 
:* Looks like the city does the Charles st. sidewalk
 
:* Looks like the city does the Charles st. sidewalk
−
:* Action Item: Continue looking for other options, play it by ear in the meantime with the membership
+
:* Coming off agenda
  
 
==== Move to Kent Street ====
 
==== Move to Kent Street ====
 
:* Prioritization for this week
 
:* Prioritization for this week
−
::* Doug - sign creations - XL Screen printing to do the signs
+
::* Doug - sign creations - XL Screen printing to do the signs - no update this meeting
−
::* Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
+
::* Action Item: Drywall panelling / mudding - Karl / Mark - in progress, looks great
−
::* Action Item: 2nd flooring - Andrew, Chris B., Mark - in progress
+
::* Action Item: 2nd floor - Andrew, Chris B., Mark - in progress
−
::* Action Item: Network drops - Ben
+
::* Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
−
::* Action Item: Kitchenette - Andrew/Rob/Taylor - purchased lower cabinets. Layout decided. Need to do wall/electric/plumbing/cabinet setup
+
::* Action Item: Kitchenette - Andrew/Rob/Taylor - in progress
 
::* Action Item: James - door security hardware investigation - in progress
 
::* Action Item: James - door security hardware investigation - in progress
−
::* Action Item: Ben - rear door replacement - in progress, getting two quotes
+
::* Action Item: Ben - rear door replacement - need to find a door
−
::* Action Item: Electrical for Kitchen - Ed marked locations
+
::* Action Item: Electrical for Kitchen - in progress
−
::* Action Item: Decommissioning of electrical at Boehmer - Ed/Rob to work on this week
+
::* Action Item: Decommissioning of electrical at Boehmer - done
−
::* Action Item: Boehmer remaining clean up - Rob to lead this, two lockers need unlocked
+
::* Action Item: Boehmer remaining clean up - Rob to lead this - have to do another sweep before Thursday
−
::* Action Item: Cleaning up the space / organizing
+
::* Action Item: Cleaning up the space / organizing - in progress
−
::* Action Item: Laser vent tube preparation / work working vent tube prep
+
::* Action Item: Laser vent tube preparation / work working vent tube prep - in progress
  
 
==== Trillium Grants ====
 
==== Trillium Grants ====
Line 69: Line 85:
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
 
:* Proposed Date: TBD
 
:* Proposed Date: TBD
−
:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list)
+
:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
−
:* Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes)
+
:* Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done
  
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
 
:* Followup
 
:* Followup
−
:* Doug - Meeting happening this Thursday to finalize details
+
:* Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
−
:* Need to have a discussion about the 3D printer workshop - happening at the Museum - not currently on the family day agenda on their website
+
:* Doug to talk with THEMUSEUM about the details around the event
 +
:* Monday Feb 18th, 10am-4pm
 +
:* Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this
  
 
==== Health and Safety ====
 
==== Health and Safety ====
Line 87: Line 105:
  
 
=== Adjournment ===
 
=== Adjournment ===
−
Move to adjourn at 20:48
+
Move to adjourn at 20:42
 
Forwarded by: Darcy
 
Forwarded by: Darcy
−
Second: Ben
+
Second: Rob
 
In favour: Unanimous
 
In favour: Unanimous
  

Latest revision as of 01:47, 29 January 2013

Board Meeting 096
Address 33 Kent Ave., Kitchener, Ontario Canada
Date 2013/01/28
Time 19:30
Meeting Type Board Meeting
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by Darcy at 20:00

Approval of the Agenda

  • Motion Forwarded:
  • Motion Second:

Report from the President

  • We're awesome

Report from the Treasurer

  • Deposits for late cheques have gone in

New Business

Membership Dues Owed Follow Up

  • Follow up next meeting

Reimbursements

  • Karl Williams: $41.52 - plywood
  • Andrew Mackie: $80.00 - kitchen cabinets
  • Ben Brown: $161.86 - Ducting items, insulation, glue, electrical supplies
  • All in favour: all but Ben (can't vote)

Board Meeting Intervals

  • Weekly until buildout is done

Couch from Mike

  • Mike to bring in his wood couch for the lounge

Approval for Ed's electrical

  • Electrical for kitchen buildout and kiln wiring: $350
  • Need to look into getting money for the 100A service wire we used at Boehmer (approx value $600) to help offset costs
  • Approval for $350 Moved by James
  • Second by Ben
  • All in favour: unanimous

Old Business

Opening Night Planning

  • Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog
  • Two bands to provide live music for the event
  • Cash bar for the event
  • Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew
  • Action Item: Gus - bar license - got it - Done
  • Action Item: Gus - alcohol selection
  • Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins
  • Action Item: Posters - Andrew
  • Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt
  • Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug

Snow removal

  • Hire somebody?
  • Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
  • Doug's estimate was turned down
  • Looks like the city does the Charles st. sidewalk
  • Coming off agenda

Move to Kent Street

  • Prioritization for this week
  • Doug - sign creations - XL Screen printing to do the signs - no update this meeting
  • Action Item: Drywall panelling / mudding - Karl / Mark - in progress, looks great
  • Action Item: 2nd floor - Andrew, Chris B., Mark - in progress
  • Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
  • Action Item: Kitchenette - Andrew/Rob/Taylor - in progress
  • Action Item: James - door security hardware investigation - in progress
  • Action Item: Ben - rear door replacement - need to find a door
  • Action Item: Electrical for Kitchen - in progress
  • Action Item: Decommissioning of electrical at Boehmer - done
  • Action Item: Boehmer remaining clean up - Rob to lead this - have to do another sweep before Thursday
  • Action Item: Cleaning up the space / organizing - in progress
  • Action Item: Laser vent tube preparation / work working vent tube prep - in progress

Trillium Grants

  • Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
  • Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
  • Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
  • Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
  • Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
  • Proposed Date: TBD
  • Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
  • Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done

Hackademy Collaboration - Family Day (To Be Named)

  • Followup
  • Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
  • Doug to talk with THEMUSEUM about the details around the event
  • Monday Feb 18th, 10am-4pm
  • Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this

Health and Safety

  • Discussion came up after the vote about getting more information around this
  • Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
  • Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
  • Tagging of tools for various
  • No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:42 Forwarded by: Darcy Second: Rob In favour: Unanimous


Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Karl
  • Ben
  • Mark
  • Rob
  • Darcy
  • James

Regrets

Unknown

Unknown

Retrieved from "http://www.kwartzlab.ca/wiki/Board_Meeting_096"
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