Board Meeting 093
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=== Call to Order === | === Call to Order === | ||
| − | :* Meeting called to order by Darcy Casselman at | + | :* Meeting called to order by Darcy Casselman at 20:02 |
=== Approval of the Agenda === | === Approval of the Agenda === | ||
| − | :* Motion Forwarded: | + | :* Motion Forwarded: Darcy |
| − | :* Motion Second: | + | :* Motion Second: Ben |
| − | + | ||
| − | + | ||
| − | + | ||
=== Report from the President === | === Report from the President === | ||
| − | :* | + | :* We're Awesome |
| + | :* Nothing else to report | ||
=== Report from the Treasurer === | === Report from the Treasurer === | ||
| − | :* | + | :* Two reimbursements for buildout - Kent St. |
| + | :* Will need to contribute into the emergency fund moving forward to account for new situation | ||
=== New Business === | === New Business === | ||
| − | ==== Membership Approval for | + | ==== Membership Approval for Mike Robertson ==== |
| − | :* Unanimous vote via mailing list | + | :* Unanimous vote via mailing list |
| + | :* Action Item: Add to mailing lists: Rob to add Mike to mailing lists - Done | ||
| + | :* Action Item: Membership dues, etc.- Mark said that Mike would come by to pay Ben. Doug had emailed Mike earlier. | ||
==== Membership Dues Owed Follow Up ==== | ==== Membership Dues Owed Follow Up ==== | ||
| + | :* Ben - still working on the December dues since holidays caused some lateness by members | ||
| + | |||
| + | ==== Automotive repair in Kwartzlab ==== | ||
| + | :* ISTR a clear consensus that we didn't want people fixing cars in the lab, even if we had a garage door. | ||
| + | :* We have a garage door. | ||
| + | :* It's possible I'm imagining things, so let's make a decision. | ||
| + | |||
| + | ==== Snow removal ==== | ||
| + | :* Hire somebody? | ||
| + | :* Action Item: Darcy - Look into snow service to handle snow clearing for the winter | ||
| + | |||
| + | ==== Reimbursements ==== | ||
| + | :* Taylor - $49.09 for laser light and Kent St. Build out | ||
| + | :* Ben - $100 to Christian for cart at Kent St. | ||
| + | :* Approved. | ||
| + | :* Action Item: Ben to cut the cheques | ||
| + | |||
| + | ==== Tool Purchases ==== | ||
| + | :* Table saw - saw stop - Safety item - Mark found out it costs $1500 rather than $10000. | ||
| + | :* Replacement cartridges when safety triggered is about $80-100 | ||
| + | :* lockouts and restricting non-members to saw usage is also considered | ||
:* | :* | ||
| + | ==== Upper Floor Safety Inquiry ==== | ||
| + | :* To address the question about fire safety questions about the second floor. | ||
| + | :* Action Item: Talk with Christian about this question - Ben | ||
=== Old Business === | === Old Business === | ||
| Line 35: | Line 53: | ||
:* Split plan action | :* Split plan action | ||
:* Build out / planning for 33 Kent St. | :* Build out / planning for 33 Kent St. | ||
| + | ::* Finalize layout | ||
| + | :::* Decisions: | ||
| + | ::::* Mark's proposal layout | ||
| + | ::::* Laser wall - go ahead | ||
| + | ::::* Kitchenette upstairs - go ahead | ||
| + | ::::* Downstairs Sink location - Under the stairs is primary location. If not, mid building. | ||
| + | ::::* Carpet vs sand/finish upstairs - decision - wood floors | ||
| + | ::::* Main concrete floor - still requires some additional investigation. Possible scraping only required. | ||
| + | ::* Approving expenditures | ||
| + | :::* Approvals via mailing list - case by case | ||
| + | :::* Receipts required | ||
| + | :::* Ben to keep running cost for build out going to help monitor expenditures | ||
:* Move planning and prep for Duke St. | :* Move planning and prep for Duke St. | ||
| − | + | ::* Magazines - need to be sorted and throw out the other items | |
| + | ::* Couches - garbage | ||
| + | ::* clean room tables coming over | ||
| + | ::* Metal break - needs to be decommissioned before moving | ||
| + | ::* Laser - decommision and move | ||
| + | ::* Garbage area | ||
| + | ::* Move item area | ||
| + | ::* Bar coming over | ||
| + | ::* Reminder for members to get their stuff out of the old space that isn't coming over to the new space - 21st | ||
| + | ::* Need truck rental to move big stuff - Action Item: Reserve truck - 19th | ||
| + | ::* Front desk stays | ||
| + | ::* Don's stuff is scheduled to be out of that space | ||
| + | ::* bookshelves stay | ||
| + | ::* | ||
==== Trillium Grants ==== | ==== Trillium Grants ==== | ||
| − | :* Previous Action Item: Darcy to do press release and blog posting - | + | :* Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release |
| − | :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet | + | :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time |
| + | :* Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event | ||
| + | :* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review | ||
| + | :* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list | ||
| + | :* Proposed Date: Feb. 8th | ||
==== Hackademy Collaboration - Family Day (To Be Named) ==== | ==== Hackademy Collaboration - Family Day (To Be Named) ==== | ||
:* Followup | :* Followup | ||
| + | :* No updates from Doug this meeting. Going to follow up on the various details moving forward. | ||
==== Health and Safety ==== | ==== Health and Safety ==== | ||
:* Discussion came up after the vote about getting more information around this | :* Discussion came up after the vote about getting more information around this | ||
| − | + | :* Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out | |
| + | :* Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them | ||
| + | :* Tagging of tools for various | ||
=== Action item review === | === Action item review === | ||
=== Adjournment === | === Adjournment === | ||
| − | Move to adjourn at | + | Move to adjourn at 22:22 forwarded by: Darcy |
| − | Second: | + | Second: James |
| − | All in favour: | + | All in favour: Unanimous |
| Line 60: | Line 110: | ||
==== Attending ==== | ==== Attending ==== | ||
| − | * | + | * Darcy |
| + | * Karl | ||
| + | * Ben | ||
| + | * Doug | ||
| + | * Mark | ||
| + | * Rob | ||
| + | * James | ||
==== Regrets ==== | ==== Regrets ==== | ||
Latest revision as of 00:28, 15 January 2013
Contents |
Call to Order
- Meeting called to order by Darcy Casselman at 20:02
Approval of the Agenda
- Motion Forwarded: Darcy
- Motion Second: Ben
Report from the President
- We're Awesome
- Nothing else to report
Report from the Treasurer
- Two reimbursements for buildout - Kent St.
- Will need to contribute into the emergency fund moving forward to account for new situation
New Business
Membership Approval for Mike Robertson
- Unanimous vote via mailing list
- Action Item: Add to mailing lists: Rob to add Mike to mailing lists - Done
- Action Item: Membership dues, etc.- Mark said that Mike would come by to pay Ben. Doug had emailed Mike earlier.
Membership Dues Owed Follow Up
- Ben - still working on the December dues since holidays caused some lateness by members
Automotive repair in Kwartzlab
- ISTR a clear consensus that we didn't want people fixing cars in the lab, even if we had a garage door.
- We have a garage door.
- It's possible I'm imagining things, so let's make a decision.
Snow removal
- Hire somebody?
- Action Item: Darcy - Look into snow service to handle snow clearing for the winter
Reimbursements
- Taylor - $49.09 for laser light and Kent St. Build out
- Ben - $100 to Christian for cart at Kent St.
- Approved.
- Action Item: Ben to cut the cheques
Tool Purchases
- Table saw - saw stop - Safety item - Mark found out it costs $1500 rather than $10000.
- Replacement cartridges when safety triggered is about $80-100
- lockouts and restricting non-members to saw usage is also considered
Upper Floor Safety Inquiry
- To address the question about fire safety questions about the second floor.
- Action Item: Talk with Christian about this question - Ben
Old Business
Moving
- Split plan action
- Build out / planning for 33 Kent St.
- Finalize layout
- Decisions:
- Mark's proposal layout
- Laser wall - go ahead
- Kitchenette upstairs - go ahead
- Downstairs Sink location - Under the stairs is primary location. If not, mid building.
- Carpet vs sand/finish upstairs - decision - wood floors
- Main concrete floor - still requires some additional investigation. Possible scraping only required.
- Approving expenditures
- Approvals via mailing list - case by case
- Receipts required
- Ben to keep running cost for build out going to help monitor expenditures
- Move planning and prep for Duke St.
- Magazines - need to be sorted and throw out the other items
- Couches - garbage
- clean room tables coming over
- Metal break - needs to be decommissioned before moving
- Laser - decommision and move
- Garbage area
- Move item area
- Bar coming over
- Reminder for members to get their stuff out of the old space that isn't coming over to the new space - 21st
- Need truck rental to move big stuff - Action Item: Reserve truck - 19th
- Front desk stays
- Don's stuff is scheduled to be out of that space
- bookshelves stay
Trillium Grants
- Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
- Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
- Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
- Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
- Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
- Proposed Date: Feb. 8th
Hackademy Collaboration - Family Day (To Be Named)
- Followup
- No updates from Doug this meeting. Going to follow up on the various details moving forward.
Health and Safety
- Discussion came up after the vote about getting more information around this
- Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
- Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
- Tagging of tools for various
Action item review
Adjournment
Move to adjourn at 22:22 forwarded by: Darcy Second: James All in favour: Unanimous
Director RSVP
- A minimum of 4 Directors are needed to make quorum
Attending
- Darcy
- Karl
- Ben
- Doug
- Mark
- Rob
- James
