Board Meeting 092
From Kwartzlab
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=== Call to Order === | === Call to Order === | ||
| − | :* Meeting called to order by Darcy Casselman at | + | :* Meeting called to order by Darcy Casselman at 19:43 |
=== Approval of the Agenda === | === Approval of the Agenda === | ||
| − | :* Motion Forwarded: | + | :* Motion Forwarded: Rob |
| − | :* Motion Second: | + | :* Motion Second: Darcy |
| − | :* All in favour: | + | :* All in favour: Unanimous |
=== Report from the President === | === Report from the President === | ||
| − | :* | + | :* Nothing to report at this meeting |
=== Report from the Treasurer === | === Report from the Treasurer === | ||
| − | :* | + | :* No formal report at this time. $8700 in bank. |
| + | :* $2200 in deposits going in | ||
| + | :* first/last rent for new place sent already | ||
| + | :* going to look for accountant/bookkeeper for year end taxes/bookkeeping | ||
=== New Business === | === New Business === | ||
==== Membership Approval for Terry Wilkinson ==== | ==== Membership Approval for Terry Wilkinson ==== | ||
| + | :* Approved unanimous via mailing list | ||
| + | :* Action Item: Rob to add to mailing lists | ||
| + | :* Action Item: Ben to send acceptance emails, etc. | ||
| + | |||
| + | ==== Membership Dues Owed Follow Up ==== | ||
| + | :* A couple of members are getting close to 2 month behind. Ben following up | ||
==== Hackademy Collaboration - Family Day (To Be Named) ==== | ==== Hackademy Collaboration - Family Day (To Be Named) ==== | ||
| + | :* Doug: Original idea was a 3D printer workshop. Idea exploded from there | ||
| + | :* Asking permission to associate Kwartzlab's name to the event | ||
| + | :* Use Kwartzlab name when approaching corporations for sponsorship | ||
| + | :* As 'joint production' event | ||
| + | :* Requesting money/resources for | ||
| + | :* Computers for computer programming course | ||
| + | :* Money for 3d Printers | ||
| + | :* Money for consumables | ||
| + | :* Question raised whether this event can happen within 2 months | ||
| + | :* Planning will be scalable to work around any possible contigency plans that may come up | ||
| + | :* possible loaning of 3D printers from various members | ||
| + | :* There is interest from members in assisting with the 3D printing workshop | ||
| + | :* Doug's not asking for any funding from Kwartzlab. Hoping to have event with as little money output as possible | ||
| + | :* Ben: Asking about commitment related to event as it relates to the move for Kwartzlab in the next month and a bit | ||
| + | :* Doug: will take any volunteers that he can get | ||
| + | :* Motion: Whether the board is willing to associate their name to the event | ||
| + | :* Motion carried by: Doug | ||
| + | :* Seconded: Darcy | ||
| + | :* All in favour: Unianimous | ||
| − | ==== | + | ==== Health and Safety ==== |
| + | :* A lot of discussion around health and safety with the lab | ||
| + | :* James recommending having a safety class for all members every year | ||
| + | :* Ben proposes safety orientation for new members | ||
| + | :* Motion: to have all new members sign health and safety document | ||
| + | :* Motion forwarded by: Ben | ||
| + | :* Seconded by: Karl | ||
| + | :* All in favour: 5 board members | ||
| + | :* Opposed: | ||
| + | :* Obstaining: 2 board members | ||
| + | :* Discussion came up after the vote about getting more information around this | ||
=== Old Business === | === Old Business === | ||
==== Pandora Lease ==== | ==== Pandora Lease ==== | ||
| − | :* | + | :* It's signed and the cheque has been deposited. We have the keys. |
==== Moving ==== | ==== Moving ==== | ||
| Line 40: | Line 78: | ||
:* Need to plan for moving / build out | :* Need to plan for moving / build out | ||
:* Need to book moving truck(s) to approve expenses | :* Need to book moving truck(s) to approve expenses | ||
| − | :* Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI | + | :* Previous Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI - Darcy has created the page |
| − | :* Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done | + | :* Previous Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done |
| − | :* | + | :* Updates: Christian to move out existing items from the space over the next two weeks |
| + | :* Christian will leave some hardware around if we want to use them | ||
| + | :* Ben outlined what we wanted to change with the space, all in alignment with Christian. | ||
==== Trillium Grants ==== | ==== Trillium Grants ==== | ||
| − | :* | + | :* Previous Action Item: Darcy to do press release and blog posting - Not done yet |
| − | + | :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet | |
| − | :* Action Item: Need to pick a day for the party (TBD related to move) | + | |
=== Action item review === | === Action item review === | ||
=== Adjournment === | === Adjournment === | ||
| − | Move to adjourn at | + | Move to adjourn at 20:21 forwarded by: Darcy |
| − | Second: | + | Second: Ben |
| − | All in favour: | + | All in favour: Unanimous |
Latest revision as of 01:24, 18 December 2012
| Board Meeting 092 | |
| Address | 283 Duke St. W., Unit 106 Kitchener, Ontario Canada |
|---|---|
| Date | 2012/12/17 |
| Time | 19:30 |
| Meeting Type | Board Meeting |
| Minutes | [[Media:]] |
| Financial Report | [[Media:]] |
Contents |
Agenda
Call to Order
- Meeting called to order by Darcy Casselman at 19:43
Approval of the Agenda
- Motion Forwarded: Rob
- Motion Second: Darcy
- All in favour: Unanimous
Report from the President
- Nothing to report at this meeting
Report from the Treasurer
- No formal report at this time. $8700 in bank.
- $2200 in deposits going in
- first/last rent for new place sent already
- going to look for accountant/bookkeeper for year end taxes/bookkeeping
New Business
Membership Approval for Terry Wilkinson
- Approved unanimous via mailing list
- Action Item: Rob to add to mailing lists
- Action Item: Ben to send acceptance emails, etc.
Membership Dues Owed Follow Up
- A couple of members are getting close to 2 month behind. Ben following up
Hackademy Collaboration - Family Day (To Be Named)
- Doug: Original idea was a 3D printer workshop. Idea exploded from there
- Asking permission to associate Kwartzlab's name to the event
- Use Kwartzlab name when approaching corporations for sponsorship
- As 'joint production' event
- Requesting money/resources for
- Computers for computer programming course
- Money for 3d Printers
- Money for consumables
- Question raised whether this event can happen within 2 months
- Planning will be scalable to work around any possible contigency plans that may come up
- possible loaning of 3D printers from various members
- There is interest from members in assisting with the 3D printing workshop
- Doug's not asking for any funding from Kwartzlab. Hoping to have event with as little money output as possible
- Ben: Asking about commitment related to event as it relates to the move for Kwartzlab in the next month and a bit
- Doug: will take any volunteers that he can get
- Motion: Whether the board is willing to associate their name to the event
- Motion carried by: Doug
- Seconded: Darcy
- All in favour: Unianimous
Health and Safety
- A lot of discussion around health and safety with the lab
- James recommending having a safety class for all members every year
- Ben proposes safety orientation for new members
- Motion: to have all new members sign health and safety document
- Motion forwarded by: Ben
- Seconded by: Karl
- All in favour: 5 board members
- Opposed:
- Obstaining: 2 board members
- Discussion came up after the vote about getting more information around this
Old Business
Pandora Lease
- It's signed and the cheque has been deposited. We have the keys.
Moving
- Timelines, details, expenses, etc.
- Pay for current month rent, with overlap in January (last month's rent) to landloard at Boehmer Box and provide notice
- This allows us to build out the new location and then move everything in during January
- Removal of additional electrical that we installed
- Emailing membership about move, also copies of notice/move to lawyer as well
- Need to plan for moving / build out
- Need to book moving truck(s) to approve expenses
- Previous Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI - Darcy has created the page
- Previous Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done
- Updates: Christian to move out existing items from the space over the next two weeks
- Christian will leave some hardware around if we want to use them
- Ben outlined what we wanted to change with the space, all in alignment with Christian.
Trillium Grants
- Previous Action Item: Darcy to do press release and blog posting - Not done yet
- Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet
Action item review
Adjournment
Move to adjourn at 20:21 forwarded by: Darcy Second: Ben All in favour: Unanimous
Director RSVP
- A minimum of 4 Directors are needed to make quorum
Attending
- Darcy
- Mark
- Ben
- Rob
- Doug
- Karl
- James
