Edit a meeting: Board Meeting 092

Agenda:

=== Call to Order === :* Meeting called to order by Darcy Casselman at 19:43 === Approval of the Agenda === :* Motion Forwarded: Rob :* Motion Second: Darcy :* All in favour: Unanimous === Report from the President === :* Nothing to report at this meeting === Report from the Treasurer === :* No formal report at this time. $8700 in bank. :* $2200 in deposits going in :* first/last rent for new place sent already :* going to look for accountant/bookkeeper for year end taxes/bookkeeping === New Business === ==== Membership Approval for Terry Wilkinson ==== :* Approved unanimous via mailing list :* Action Item: Rob to add to mailing lists :* Action Item: Ben to send acceptance emails, etc. ==== Membership Dues Owed Follow Up ==== :* A couple of members are getting close to 2 month behind. Ben following up ==== Hackademy Collaboration - Family Day (To Be Named) ==== :* Doug: Original idea was a 3D printer workshop. Idea exploded from there :* Asking permission to associate Kwartzlab's name to the event :* Use Kwartzlab name when approaching corporations for sponsorship :* As 'joint production' event :* Requesting money/resources for :* Computers for computer programming course :* Money for 3d Printers :* Money for consumables :* Question raised whether this event can happen within 2 months :* Planning will be scalable to work around any possible contigency plans that may come up :* possible loaning of 3D printers from various members :* There is interest from members in assisting with the 3D printing workshop :* Doug's not asking for any funding from Kwartzlab. Hoping to have event with as little money output as possible :* Ben: Asking about commitment related to event as it relates to the move for Kwartzlab in the next month and a bit :* Doug: will take any volunteers that he can get :* Motion: Whether the board is willing to associate their name to the event :* Motion carried by: Doug :* Seconded: Darcy :* All in favour: Unianimous ==== Health and Safety ==== :* A lot of discussion around health and safety with the lab :* James recommending having a safety class for all members every year :* Ben proposes safety orientation for new members :* Motion: to have all new members sign health and safety document :* Motion forwarded by: Ben :* Seconded by: Karl :* All in favour: 5 board members :* Opposed: :* Obstaining: 2 board members :* Discussion came up after the vote about getting more information around this === Old Business === ==== Pandora Lease ==== :* It's signed and the cheque has been deposited. We have the keys. ==== Moving ==== :* Timelines, details, expenses, etc. :* Pay for current month rent, with overlap in January (last month's rent) to landloard at Boehmer Box and provide notice :* This allows us to build out the new location and then move everything in during January :* Removal of additional electrical that we installed :* Emailing membership about move, also copies of notice/move to lawyer as well :* Need to plan for moving / build out :* Need to book moving truck(s) to approve expenses :* Previous Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI - Darcy has created the page :* Previous Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done :* Updates: Christian to move out existing items from the space over the next two weeks :* Christian will leave some hardware around if we want to use them :* Ben outlined what we wanted to change with the space, all in alignment with Christian. ==== Trillium Grants ==== :* Previous Action Item: Darcy to do press release and blog posting - Not done yet :* Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet === Action item review === === Adjournment === Move to adjourn at 20:21 forwarded by: Darcy Second: Ben All in favour: Unanimous === Director RSVP === * A minimum of 4 Directors are needed to make quorum ==== Attending ==== * Darcy * Mark * Ben * Rob * Doug * Karl * James ==== Regrets ==== * ==== Unknown ==== *

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