Board Meeting 091

Revision as of 23:37, 8 December 2012 (view source) Dscassel (Talk | contribs) (Created page with "{{Meeting |Date=2012/12/08 |Time=15:00 |Address=283 Duke St. W., Unit 106 Kitchener, Ontario Canada |Meeting Type=Board Meeting }} === Call to Order === :* Meeting called to ord...")		Latest revision as of 20:49, 9 December 2012 (view source) Radlers (Talk | contribs)
Line 7:		Line 7:
	=== Call to Order ===		=== Call to Order ===
−	:* Meeting called to order by Darcy Casselman at	+	:* Meeting called to order by Darcy Casselman at 15:03
	=== Approval of the Agenda ===		=== Approval of the Agenda ===
−	:* Motion Forwarded:	+	:* Motion Forwarded: Darcy
−	:* Motion Second:	+	:* Motion Second: Karl
−	:* All in favour:	+	:* All in favour: Unanimous
	=== Report from the President ===		=== Report from the President ===
Line 23:		Line 23:
	==== David Malinowski ====		==== David Malinowski ====
−	:* Allowing a staggered hiatus over a year.	+	:* Allowing a staggered hiatus over a year
		+	:* Darcy Motion: That we get planned monthly attendance during the course of the year, prepaid, hiatus allowed in this case
		+	:* Rob: Disagree with this proposal, as it sets a bad precendent
		+	:* James and Ben: same lines, not agreeing
		+	:* All in favour: 2
		+	:* Not in favour: 5
		+	:* Motion not carried
	=== Old Business ===		=== Old Business ===
Line 29:		Line 35:
	==== Pandora Lease ====		==== Pandora Lease ====
	:* Ben to present to the board		:* Ben to present to the board
		+	:* Discussed the various parts of the lease. Description of usage seems odd, but Ben and Rob Gissing raised questions about usage. Ben to raise question with Christian if any change is required to this (which doesn't sound like it does).
		+	:* Motion: To vote on this lease as is: Ben
		+	:* Seconded: Darcy
		+	:* All in favour: Unanimous
	==== Moving ====		==== Moving ====
	:* Timelines, details, expenses, etc.		:* Timelines, details, expenses, etc.
		+	:* Pay for current month rent, with overlap in January (last month's rent) to landloard at Boehmer Box and provide notice
		+	:* This allows us to build out the new location and then move everything in during January
		+	:* Removal of additional electrical that we installed
		+	:* Emailing membership about move, also copies of notice/move to lawyer as well
		+	:* Need to plan for moving / build out
		+	:* Need to book moving truck(s) to approve expenses
		+	:* Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI.
		+	:* Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done
		+	:*
	==== Trillium Grants ====		==== Trillium Grants ====
	:* Buying the stuff		:* Buying the stuff
	:* Making the announcement		:* Making the announcement
		+	:* Technical issues during Friday's meeting. Ben summary, that if we need to change any of the items on the approved list, that we have to re-submit the changes to Trillium for approval
		+	:* Purchases will probably not be happening until the move to the new space, some to be purchased for the new space
		+	:* Other items to be covered and done as per document provided
		+	:* Action Item: Darcy to do press release and blog posting
		+	:* Action Item: Need to pick a day for the party (TBD related to move)
	=== Action item review ===		=== Action item review ===
	=== Adjournment ===		=== Adjournment ===
		+	Ben moves to adjourn at 15:48
		+	Darcy Seconds
		+	All in favour: Unanimous
		+
	=== Director RSVP ===		=== Director RSVP ===
Line 45:		Line 73:
	==== Attending ====		==== Attending ====
−	*	+	* Darcy
		+	* Mark
		+	* Ben
		+	* Rob
		+	* Doug
		+	* Karl
		+	* James
	==== Regrets ====		==== Regrets ====

---

Latest revision as of 20:49, 9 December 2012

Board Meeting 091
Address	283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date	2012/12/08
Time	15:00
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.5.1 David Malinowski 1.6 Old Business 1.6.1 Pandora Lease 1.6.2 Moving 1.6.3 Trillium Grants 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy Casselman at 15:03

Approval of the Agenda

• Motion Forwarded: Darcy
• Motion Second: Karl
• All in favour: Unanimous

Report from the President

• No report

Report from the Treasurer

• No report

New Business

David Malinowski

• Allowing a staggered hiatus over a year
• Darcy Motion: That we get planned monthly attendance during the course of the year, prepaid, hiatus allowed in this case
• Rob: Disagree with this proposal, as it sets a bad precendent
• James and Ben: same lines, not agreeing
• All in favour: 2
• Not in favour: 5
• Motion not carried

Old Business

Pandora Lease

• Ben to present to the board
• Discussed the various parts of the lease. Description of usage seems odd, but Ben and Rob Gissing raised questions about usage. Ben to raise question with Christian if any change is required to this (which doesn't sound like it does).
• Motion: To vote on this lease as is: Ben
• Seconded: Darcy
• All in favour: Unanimous

Moving

• Timelines, details, expenses, etc.
• Pay for current month rent, with overlap in January (last month's rent) to landloard at Boehmer Box and provide notice
• This allows us to build out the new location and then move everything in during January
• Removal of additional electrical that we installed
• Emailing membership about move, also copies of notice/move to lawyer as well
• Need to plan for moving / build out
• Need to book moving truck(s) to approve expenses
• Action Item: to plan out series events that need to happen to execute us leaving / moving / buildout for the new location - to be allocated according to areas. Plan out on the WIKI.
• Action Item: Letter sent to lawyer, cc:ed board - Rob Gissing - Done

Trillium Grants

• Buying the stuff
• Making the announcement
• Technical issues during Friday's meeting. Ben summary, that if we need to change any of the items on the approved list, that we have to re-submit the changes to Trillium for approval
• Purchases will probably not be happening until the move to the new space, some to be purchased for the new space
• Other items to be covered and done as per document provided
• Action Item: Darcy to do press release and blog posting
• Action Item: Need to pick a day for the party (TBD related to move)

Action item review

Adjournment

Ben moves to adjourn at 15:48 Darcy Seconds All in favour: Unanimous

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Darcy
• Mark
• Ben
• Rob
• Doug
• Karl
• James

Regrets

Unknown