Board Meeting 089
From Kwartzlab
| Board Meeting 089 | |
| Address | 283 Duke St. W., Unit 106 Kitchener, Ontario Canada |
|---|---|
| Date | 2012/11/26 |
| Time | 20:30 |
| Meeting Type | Board Meeting |
| Minutes | [[Media:]] |
| Financial Report | [[Media:]] |
Contents |
Agenda
Call to Order
- Meeting called to order by Darcy Casselman at 8:37pm
Approval of the Agenda
- Motion Forwarded: Darcy
- Motion Second: Ben
- All in favour: Unanimous
Approval of 05 November 2012 (Board_Meeting_088) Board Minutes
- Motion Forwarded: Darcy
- Motion Second: Ben
Report from the President
- We're awesome. A lot of issues and things going on.
Report from the Treasurer
- No financial report at this time due to still in the middle of collecting dues from members
- $11660 currently in bank fund
New Business
Moving
- How to present to the membership?
- State the facts about why we need to move.
- Action Item: Darcy to write the proposal up for the membership
KLARP report
- http://www.kwartzlab.ca/mediawiki/images/4/41/KLARP_2012_Report.pdf
- Cedric: Unit B at Primespec building has no plumbing, but would be installed by landlord, Ben said there's an offer on that unit
- Looking at getting our own measurements because of the numbers provided
- Ben mentioned about possibly having one more visit at Pandora before the Wednesday membership meeting
- Action Item: go to Pandora to get actual measurements
- Motion: To recommend Pandora to the membership - Darcy
- Second: Rob
- All in favour: All but Doug
- All opposed: Doug - concerns over amount of space, membership growth, plans for expanding workshop - concerns over lack of space
- Doug feels we have two more months at least to look. James/Mark concur.
- We want to make a conscious decision that a move benefits the membership and isn't just a knee jerk reaction to current issues and situations with our current space
- Action Item: James/Mark to go and measure out space and plan out tool placement to have more accurate floor plan to work from
Temporary Heating
- Boiler status - Been working 3 days out of the week, when it wasn't on, heaters kept the place warm
- Reimbursements as necessary - deferred until next meeting
Strategy to avoid damage from flooding
- Not much can be done about this. Pipes are everywhere.
Plans post-General Meeting
- Assuming both motions are approved by the membership - board would need to get specifics regarding the property, lease agreements, etc.
Proxy Voting
- Motion: To ammend the agenda for the general meeting to a motion to ammend the by-law to allow proxy votes at general meetings - Darcy
- Doug brought up new law coming in for non-profits that will require proxy voting
- Second: Ben
- All in favour: Unanimous
Old Business
Hacky Hallowe'en
- Follow up? - Requires effort. A date was attempted, but low feedback.
- James doesn't have a lot of time to devote to this at the moment. Unless is there is another sponsor, this is deferred.
Lapsing Memberships
- Review of memberships not caught up requiring attention
- Action Item: No members over one month behind
CEI Publicity support via Enterprise Canada
- Action Item: To talk with the representatives - Darcy
- They're going to come in with camera to take pictures with Darcy before Wed meeting
CEI sponsored membership in the Greater K-W Chamber of Commerce
- Action Item: Darcy to talk with them to better understand what that means for Kwartzlab
- Received chamber event emails recently but no other activity
Board Procedure: Approving Small Reimbursements Via Mailing List
- Rob - Board procedure page to be updated for expense approval change
Trillium Grants
- Contract sent in.
- Teleconference Dec. 7 at 10am.
- MPP Catherine Fife wants a tour.
- Teleconference at Dec 10th, 10am with Trillium
- James discussed over possible tools that we should aim for moving forward
- Mark has sent in an updated application for the next round, updated the equipment list to have new items in there
Shop Status
- On hold until moving is resolved.
Action item review
Adjournment
- Darcy adjourned the meeting at 10:29 pm
Director RSVP
- A minimum of 4 Directors are needed to make quorum
Attending
- Darcy
- Ben
- Rob
- Mark
- James
- Doug
- Karl
