Board Meeting 089
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=== Call to Order === | === Call to Order === | ||
| − | :* Meeting called to order by Darcy Casselman at | + | :* Meeting called to order by Darcy Casselman at 8:37pm |
=== Approval of the Agenda === | === Approval of the Agenda === | ||
| − | :* Motion Forwarded: | + | :* Motion Forwarded: Darcy |
| − | :* Motion Second: | + | :* Motion Second: Ben |
| − | :* All in favour: | + | :* All in favour: Unanimous |
=== Approval of 05 November 2012 ([[Board_Meeting_088]]) Board Minutes === | === Approval of 05 November 2012 ([[Board_Meeting_088]]) Board Minutes === | ||
| − | :* Motion Forwarded: | + | :* Motion Forwarded: Darcy |
| − | :* Motion Second: | + | :* Motion Second: Ben |
=== Report from the President === | === Report from the President === | ||
| − | :* | + | :* We're awesome. A lot of issues and things going on. |
=== Report from the Treasurer === | === Report from the Treasurer === | ||
| − | :* | + | :* No financial report at this time due to still in the middle of collecting dues from members |
| + | :* $11660 currently in bank fund | ||
=== New Business === | === New Business === | ||
| Line 27: | Line 28: | ||
==== Moving ==== | ==== Moving ==== | ||
:* How to present to the membership? | :* How to present to the membership? | ||
| + | :* State the facts about why we need to move. | ||
| + | :* Action Item: Darcy to write the proposal up for the membership | ||
==== KLARP report ==== | ==== KLARP report ==== | ||
| − | :* Motion: | + | :* http://www.kwartzlab.ca/mediawiki/images/4/41/KLARP_2012_Report.pdf |
| + | :* Cedric: Unit B at Primespec building has no plumbing, but would be installed by landlord, Ben said there's an offer on that unit | ||
| + | :* Looking at getting our own measurements because of the numbers provided | ||
| + | :* Ben mentioned about possibly having one more visit at Pandora before the Wednesday membership meeting | ||
| + | :* Action Item: go to Pandora to get actual measurements | ||
| + | :* Motion: To recommend Pandora to the membership - Darcy | ||
| + | :* Second: Rob | ||
| + | :* All in favour: All but Doug | ||
| + | :* All opposed: Doug - concerns over amount of space, membership growth, plans for expanding workshop - concerns over lack of space | ||
| + | :* Doug feels we have two more months at least to look. James/Mark concur. | ||
| + | :* We want to make a conscious decision that a move benefits the membership and isn't just a knee jerk reaction to current issues and situations with our current space | ||
| + | :* Action Item: James/Mark to go and measure out space and plan out tool placement to have more accurate floor plan to work from | ||
==== Temporary Heating ==== | ==== Temporary Heating ==== | ||
| − | :* Boiler status | + | :* Boiler status - Been working 3 days out of the week, when it wasn't on, heaters kept the place warm |
| − | :* Reimbursements as necessary | + | :* Reimbursements as necessary - deferred until next meeting |
==== Strategy to avoid damage from flooding ==== | ==== Strategy to avoid damage from flooding ==== | ||
| − | :* | + | :* Not much can be done about this. Pipes are everywhere. |
==== Plans post-General Meeting ==== | ==== Plans post-General Meeting ==== | ||
| − | :* | + | :* Assuming both motions are approved by the membership - board would need to get specifics regarding the property, lease agreements, etc. |
| + | |||
| + | ==== Proxy Voting ==== | ||
| + | :* Motion: To ammend the agenda for the general meeting to a motion to ammend the by-law to allow proxy votes at general meetings - Darcy | ||
| + | :* Doug brought up new law coming in for non-profits that will require proxy voting | ||
| + | :* Second: Ben | ||
| + | :* All in favour: Unanimous | ||
=== Old Business === | === Old Business === | ||
==== Hacky Hallowe'en ==== | ==== Hacky Hallowe'en ==== | ||
| − | :* Follow up? | + | :* Follow up? - Requires effort. A date was attempted, but low feedback. |
| + | :* James doesn't have a lot of time to devote to this at the moment. Unless is there is another sponsor, this is deferred. | ||
==== Lapsing Memberships ==== | ==== Lapsing Memberships ==== | ||
| Line 52: | Line 73: | ||
==== CEI Publicity support via Enterprise Canada ==== | ==== CEI Publicity support via Enterprise Canada ==== | ||
:* Action Item: To talk with the representatives - Darcy | :* Action Item: To talk with the representatives - Darcy | ||
| + | :* They're going to come in with camera to take pictures with Darcy before Wed meeting | ||
==== CEI sponsored membership in the Greater K-W Chamber of Commerce ==== | ==== CEI sponsored membership in the Greater K-W Chamber of Commerce ==== | ||
:* Action Item: Darcy to talk with them to better understand what that means for Kwartzlab | :* Action Item: Darcy to talk with them to better understand what that means for Kwartzlab | ||
| + | :* Received chamber event emails recently but no other activity | ||
==== Board Procedure: Approving Small Reimbursements Via Mailing List ==== | ==== Board Procedure: Approving Small Reimbursements Via Mailing List ==== | ||
| Line 63: | Line 86: | ||
:* Teleconference Dec. 7 at 10am. | :* Teleconference Dec. 7 at 10am. | ||
:* MPP Catherine Fife wants a tour. | :* MPP Catherine Fife wants a tour. | ||
| + | :* Teleconference at Dec 10th, 10am with Trillium | ||
| + | :* James discussed over possible tools that we should aim for moving forward | ||
| + | :* Mark has sent in an updated application for the next round, updated the equipment list to have new items in there | ||
==== Shop Status ==== | ==== Shop Status ==== | ||
:* On hold until moving is resolved. | :* On hold until moving is resolved. | ||
| − | |||
| − | |||
=== Action item review === | === Action item review === | ||
=== Adjournment === | === Adjournment === | ||
| − | * Darcy adjourned the meeting at | + | * Darcy adjourned the meeting at 10:29 pm |
=== Director RSVP === | === Director RSVP === | ||
| Line 78: | Line 102: | ||
==== Attending ==== | ==== Attending ==== | ||
| − | * | + | * Darcy |
| + | * Ben | ||
| + | * Rob | ||
| + | * Mark | ||
| + | * James | ||
| + | * Doug | ||
| + | * Karl | ||
==== Regrets ==== | ==== Regrets ==== | ||
Latest revision as of 00:10, 4 December 2012
| Board Meeting 089 | |
| Address | 283 Duke St. W., Unit 106 Kitchener, Ontario Canada |
|---|---|
| Date | 2012/11/26 |
| Time | 20:30 |
| Meeting Type | Board Meeting |
| Minutes | [[Media:]] |
| Financial Report | [[Media:]] |
Contents |
Agenda
Call to Order
- Meeting called to order by Darcy Casselman at 8:37pm
Approval of the Agenda
- Motion Forwarded: Darcy
- Motion Second: Ben
- All in favour: Unanimous
Approval of 05 November 2012 (Board_Meeting_088) Board Minutes
- Motion Forwarded: Darcy
- Motion Second: Ben
Report from the President
- We're awesome. A lot of issues and things going on.
Report from the Treasurer
- No financial report at this time due to still in the middle of collecting dues from members
- $11660 currently in bank fund
New Business
Moving
- How to present to the membership?
- State the facts about why we need to move.
- Action Item: Darcy to write the proposal up for the membership
KLARP report
- http://www.kwartzlab.ca/mediawiki/images/4/41/KLARP_2012_Report.pdf
- Cedric: Unit B at Primespec building has no plumbing, but would be installed by landlord, Ben said there's an offer on that unit
- Looking at getting our own measurements because of the numbers provided
- Ben mentioned about possibly having one more visit at Pandora before the Wednesday membership meeting
- Action Item: go to Pandora to get actual measurements
- Motion: To recommend Pandora to the membership - Darcy
- Second: Rob
- All in favour: All but Doug
- All opposed: Doug - concerns over amount of space, membership growth, plans for expanding workshop - concerns over lack of space
- Doug feels we have two more months at least to look. James/Mark concur.
- We want to make a conscious decision that a move benefits the membership and isn't just a knee jerk reaction to current issues and situations with our current space
- Action Item: James/Mark to go and measure out space and plan out tool placement to have more accurate floor plan to work from
Temporary Heating
- Boiler status - Been working 3 days out of the week, when it wasn't on, heaters kept the place warm
- Reimbursements as necessary - deferred until next meeting
Strategy to avoid damage from flooding
- Not much can be done about this. Pipes are everywhere.
Plans post-General Meeting
- Assuming both motions are approved by the membership - board would need to get specifics regarding the property, lease agreements, etc.
Proxy Voting
- Motion: To ammend the agenda for the general meeting to a motion to ammend the by-law to allow proxy votes at general meetings - Darcy
- Doug brought up new law coming in for non-profits that will require proxy voting
- Second: Ben
- All in favour: Unanimous
Old Business
Hacky Hallowe'en
- Follow up? - Requires effort. A date was attempted, but low feedback.
- James doesn't have a lot of time to devote to this at the moment. Unless is there is another sponsor, this is deferred.
Lapsing Memberships
- Review of memberships not caught up requiring attention
- Action Item: No members over one month behind
CEI Publicity support via Enterprise Canada
- Action Item: To talk with the representatives - Darcy
- They're going to come in with camera to take pictures with Darcy before Wed meeting
CEI sponsored membership in the Greater K-W Chamber of Commerce
- Action Item: Darcy to talk with them to better understand what that means for Kwartzlab
- Received chamber event emails recently but no other activity
Board Procedure: Approving Small Reimbursements Via Mailing List
- Rob - Board procedure page to be updated for expense approval change
Trillium Grants
- Contract sent in.
- Teleconference Dec. 7 at 10am.
- MPP Catherine Fife wants a tour.
- Teleconference at Dec 10th, 10am with Trillium
- James discussed over possible tools that we should aim for moving forward
- Mark has sent in an updated application for the next round, updated the equipment list to have new items in there
Shop Status
- On hold until moving is resolved.
Action item review
Adjournment
- Darcy adjourned the meeting at 10:29 pm
Director RSVP
- A minimum of 4 Directors are needed to make quorum
Attending
- Darcy
- Ben
- Rob
- Mark
- James
- Doug
- Karl
