Board Meeting 089

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=== Call to Order ===
 
=== Call to Order ===
−
:* Meeting called to order by Darcy Casselman at  
+
:* Meeting called to order by Darcy Casselman at 8:37pm
  
 
=== Approval of the Agenda ===
 
=== Approval of the Agenda ===
−
:* Motion Forwarded:  
+
:* Motion Forwarded: Darcy
−
:* Motion Second:  
+
:* Motion Second: Ben
−
:* All in favour:  
+
:* All in favour: Unanimous
  
 
=== Approval of 05 November 2012 ([[Board_Meeting_088]]) Board Minutes ===
 
=== Approval of 05 November 2012 ([[Board_Meeting_088]]) Board Minutes ===
−
:* Motion Forwarded:  
+
:* Motion Forwarded: Darcy
−
:* Motion Second:  
+
:* Motion Second: Ben
  
 
=== Report from the President ===
 
=== Report from the President ===
−
:* What a month, eh?
+
:* We're awesome. A lot of issues and things going on.
  
 
=== Report from the Treasurer ===
 
=== Report from the Treasurer ===
−
:*  
+
:* No financial report at this time due to still in the middle of collecting dues from members
 +
:* $11660 currently in bank fund
  
 
=== New Business ===
 
=== New Business ===
Line 27: Line 28:
 
==== Moving ====
 
==== Moving ====
 
:* How to present to the membership?
 
:* How to present to the membership?
 +
:* State the facts about why we need to move.
 +
:* Action Item: Darcy to write the proposal up for the membership
  
 
==== KLARP report ====
 
==== KLARP report ====
−
:* Motion: selection of a preferred option, should the membership decide to move.
+
:* http://www.kwartzlab.ca/mediawiki/images/4/41/KLARP_2012_Report.pdf
 +
:* Cedric: Unit B at Primespec building has no plumbing, but would be installed by landlord, Ben said there's an offer on that unit
 +
:* Looking at getting our own measurements because of the numbers provided
 +
:* Ben mentioned about possibly having one more visit at Pandora before the Wednesday membership meeting
 +
:* Action Item: go to Pandora to get actual measurements
 +
:* Motion: To recommend Pandora to the membership - Darcy
 +
:* Second: Rob
 +
:* All in favour: All but Doug
 +
:* All opposed: Doug - concerns over amount of space, membership growth, plans for expanding workshop - concerns over lack of space
 +
:* Doug feels we have two more months at least to look. James/Mark concur.
 +
:* We want to make a conscious decision that a move benefits the membership and isn't just a knee jerk reaction to current issues and situations with our current space
 +
:* Action Item: James/Mark to go and measure out space and plan out tool placement to have more accurate floor plan to work from
  
 
==== Temporary Heating ====
 
==== Temporary Heating ====
−
:* Boiler status
+
:* Boiler status - Been working 3 days out of the week, when it wasn't on, heaters kept the place warm
−
:* Reimbursements as necessary
+
:* Reimbursements as necessary - deferred until next meeting
  
 
==== Strategy to avoid damage from flooding ====
 
==== Strategy to avoid damage from flooding ====
−
:*  
+
:* Not much can be done about this. Pipes are everywhere.
  
−
==== Plans post-General Meeting
+
==== Plans post-General Meeting ====
−
:*
+
:* Assuming both motions are approved by the membership - board would need to get specifics regarding the property, lease agreements, etc.
 +
 
 +
==== Proxy Voting ====
 +
:* Motion: To ammend the agenda for the general meeting to a motion to ammend the by-law to allow proxy votes at general meetings - Darcy
 +
:* Doug brought up new law coming in for non-profits that will require proxy voting
 +
:* Second: Ben
 +
:* All in favour: Unanimous
  
 
=== Old Business ===
 
=== Old Business ===
  
 
==== Hacky Hallowe'en ====
 
==== Hacky Hallowe'en ====
−
:* Follow up?
+
:* Follow up? - Requires effort. A date was attempted, but low feedback.
 +
:* James doesn't have a lot of time to devote to this at the moment. Unless is there is another sponsor, this is deferred.
  
 
==== Lapsing Memberships ====
 
==== Lapsing Memberships ====
Line 52: Line 73:
 
==== CEI Publicity support via Enterprise Canada ====
 
==== CEI Publicity support via Enterprise Canada ====
 
:* Action Item: To talk with the representatives - Darcy
 
:* Action Item: To talk with the representatives - Darcy
 +
:* They're going to come in with camera to take pictures with Darcy before Wed meeting
  
 
==== CEI sponsored membership in the Greater K-W Chamber of Commerce ====
 
==== CEI sponsored membership in the Greater K-W Chamber of Commerce ====
 
:* Action Item: Darcy to talk with them to better understand what that means for Kwartzlab
 
:* Action Item: Darcy to talk with them to better understand what that means for Kwartzlab
 +
:* Received chamber event emails recently but no other activity
  
 
==== Board Procedure: Approving Small Reimbursements Via Mailing List ====
 
==== Board Procedure: Approving Small Reimbursements Via Mailing List ====
Line 63: Line 86:
 
:* Teleconference Dec. 7 at 10am.
 
:* Teleconference Dec. 7 at 10am.
 
:* MPP Catherine Fife wants a tour.
 
:* MPP Catherine Fife wants a tour.
 +
:* Teleconference at Dec 10th, 10am with Trillium
 +
:* James discussed over possible tools that we should aim for moving forward
 +
:* Mark has sent in an updated application for the next round, updated the equipment list to have new items in there
  
 
==== Shop Status ====
 
==== Shop Status ====
 
:* On hold until moving is resolved.
 
:* On hold until moving is resolved.
−
:* Bandsaw
 
−
:* Karl needs to purchase a new blade for one of the bandsaws to replace the broken one
 
  
 
=== Action item review ===
 
=== Action item review ===
  
 
=== Adjournment ===
 
=== Adjournment ===
−
* Darcy adjourned the meeting at  
+
* Darcy adjourned the meeting at 10:29 pm
  
 
=== Director RSVP ===
 
=== Director RSVP ===
Line 78: Line 102:
  
 
==== Attending ====
 
==== Attending ====
−
*  
+
* Darcy
 +
* Ben
 +
* Rob
 +
* Mark
 +
* James
 +
* Doug
 +
* Karl
  
 
==== Regrets ====
 
==== Regrets ====

Latest revision as of 00:10, 4 December 2012

Board Meeting 089
Address 283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date 2012/11/26
Time 20:30
Meeting Type Board Meeting
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by Darcy Casselman at 8:37pm

Approval of the Agenda

  • Motion Forwarded: Darcy
  • Motion Second: Ben
  • All in favour: Unanimous

Approval of 05 November 2012 (Board_Meeting_088) Board Minutes

  • Motion Forwarded: Darcy
  • Motion Second: Ben

Report from the President

  • We're awesome. A lot of issues and things going on.

Report from the Treasurer

  • No financial report at this time due to still in the middle of collecting dues from members
  • $11660 currently in bank fund

New Business

Moving

  • How to present to the membership?
  • State the facts about why we need to move.
  • Action Item: Darcy to write the proposal up for the membership

KLARP report

  • http://www.kwartzlab.ca/mediawiki/images/4/41/KLARP_2012_Report.pdf
  • Cedric: Unit B at Primespec building has no plumbing, but would be installed by landlord, Ben said there's an offer on that unit
  • Looking at getting our own measurements because of the numbers provided
  • Ben mentioned about possibly having one more visit at Pandora before the Wednesday membership meeting
  • Action Item: go to Pandora to get actual measurements
  • Motion: To recommend Pandora to the membership - Darcy
  • Second: Rob
  • All in favour: All but Doug
  • All opposed: Doug - concerns over amount of space, membership growth, plans for expanding workshop - concerns over lack of space
  • Doug feels we have two more months at least to look. James/Mark concur.
  • We want to make a conscious decision that a move benefits the membership and isn't just a knee jerk reaction to current issues and situations with our current space
  • Action Item: James/Mark to go and measure out space and plan out tool placement to have more accurate floor plan to work from

Temporary Heating

  • Boiler status - Been working 3 days out of the week, when it wasn't on, heaters kept the place warm
  • Reimbursements as necessary - deferred until next meeting

Strategy to avoid damage from flooding

  • Not much can be done about this. Pipes are everywhere.

Plans post-General Meeting

  • Assuming both motions are approved by the membership - board would need to get specifics regarding the property, lease agreements, etc.

Proxy Voting

  • Motion: To ammend the agenda for the general meeting to a motion to ammend the by-law to allow proxy votes at general meetings - Darcy
  • Doug brought up new law coming in for non-profits that will require proxy voting
  • Second: Ben
  • All in favour: Unanimous

Old Business

Hacky Hallowe'en

  • Follow up? - Requires effort. A date was attempted, but low feedback.
  • James doesn't have a lot of time to devote to this at the moment. Unless is there is another sponsor, this is deferred.

Lapsing Memberships

  • Review of memberships not caught up requiring attention
  • Action Item: No members over one month behind

CEI Publicity support via Enterprise Canada

  • Action Item: To talk with the representatives - Darcy
  • They're going to come in with camera to take pictures with Darcy before Wed meeting

CEI sponsored membership in the Greater K-W Chamber of Commerce

  • Action Item: Darcy to talk with them to better understand what that means for Kwartzlab
  • Received chamber event emails recently but no other activity

Board Procedure: Approving Small Reimbursements Via Mailing List

  • Rob - Board procedure page to be updated for expense approval change

Trillium Grants

  • Contract sent in.
  • Teleconference Dec. 7 at 10am.
  • MPP Catherine Fife wants a tour.
  • Teleconference at Dec 10th, 10am with Trillium
  • James discussed over possible tools that we should aim for moving forward
  • Mark has sent in an updated application for the next round, updated the equipment list to have new items in there

Shop Status

  • On hold until moving is resolved.

Action item review

Adjournment

  • Darcy adjourned the meeting at 10:29 pm

Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Darcy
  • Ben
  • Rob
  • Mark
  • James
  • Doug
  • Karl

Regrets

Unknown

Retrieved from "http://www.kwartzlab.ca/wiki/Board_Meeting_089"
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