Board Meeting 088

Board Meeting 088
Address	283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date	2012/11/05
Time	20:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Approval of 11 October 2012 (Board_Meeting_087) Board Minutes 1.4 Report from the President 1.5 Report from the Treasurer 1.6 New Business 1.6.1 Approvals for OUtstanding Party Expenses 1.7 Old Business 1.7.1 Kwartzlab Anniversary Party in October 1.7.2 Hacky Hallowe'en 1.7.3 Fund for Consumables 1.7.4 Lapsing Memberships 1.7.5 CEI Publicity support via Enterprise Canada 1.7.6 CEI sponsored membership in the Greater K-W Chamber of Commerce 1.7.7 Board Procedure: Approving Small Reimbursements Via Mailing List 1.7.8 Trillium Grants 1.7.9 Shop Status 1.8 Action item review 1.9 Adjournment 1.10 Director RSVP 1.10.1 Attending 1.10.2 Regrets 1.10.3 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy Casselman at

Approval of the Agenda

• Motion Forwarded:
• Motion Second:
• All in favour:

Approval of 11 October 2012 (Board_Meeting_087) Board Minutes

• Motion Forwarded:
• Motion Second:

Report from the President

Report from the Treasurer

New Business

Approvals for OUtstanding Party Expenses

Old Business

Kwartzlab Anniversary Party in October

• Follow up

Hacky Hallowe'en

• Follow up

Fund for Consumables

• Mark made little boxes around the lab for people to donate money for materials
• Wants to use the Tardis money for a stockpile of consumables for the laser. After reviewing monies, looks like $200.
• Mark believes having donations for consumables in the lab will help cover costs of materials we have in the lab, preventing coming out of other funds.
• Discussion over replenishment of items - honor system for payment and purchasing

Lapsing Memberships

• Review of memberships not caught up requiring attention
• Action Item: No members over one month behind

CEI Publicity support via Enterprise Canada

From Oct. 1 email from Bethany de Jong of CEI: "CEI has a relationship with Enterprise Canada, a leading national publicity firm with offices in Toronto, Ottawa and Niagara. Enterprise Canada has is the agency of record for Waterloo Regional Tourism Marketing Corporation, and CEI has been able to secure a limited relationship that allows us to provide selected clientele with complimentary support for publicity. "As part of our inaugural Investment Program CEI would like to extend the opportunity for you to work with Mike Kwiatkowski from Enterprise Canada to explore opportunities for Enterprise Canada to support you and your activities. You will see Mike’s email address copied herein. Please contact Mike at your earliest convenience to explore how Enterprise Canada might be of service in the coming days and months. This opportunity will remain open to you through to you for the coming 12 months and I would encourage you to have an early conversation. "In the near future CEI may be organizing some on-site training from Enterprise Canada and the members of the CEI Studio and welcome expressions of your interest to participate in that, as well."

• Action Item: To talk with the representatives - Darcy

CEI sponsored membership in the Greater K-W Chamber of Commerce

From Oct. 1 email from Bethany de Jong of CEI: "...receive access to all the Chamber programs and benefits, including group rates for health and dental insurance. If you are currently netting 50K or less through your creative endeavours and have fewer than four full-time employees, you may be eligible to receive a complimentary membership into the KW Chamber of Commerce via Creative Enterprise Initiative. For further information please contact Bethany De Jong. "In the near future, CEI may be organizing some on-site training from the KW Chamber of Commerce, and would welcome expressions of your interest in attending this briefing session."

• Eligible to receive a complimentary membership
• There are benefits to membership.
• If they're willing to sponsor the membership, then this doesn't sound like a bad thing. If we have to pay eventually, we don't have to.
• Not a huge interest by board members in pursuing this offer
• Action Item: Darcy to talk with them to better understand what that means for Kwartzlab

Board Procedure: Approving Small Reimbursements Via Mailing List

• Rob - Board procedure page to be updated for expense approval change

Trillium Grants

• Mark to provide board update on Trillium Grant application
• No updates yet

Shop Status

• High voltage circuit desired - Action Item: Ben to get quotes for 220V circuit installation

• Need to run a wire out to the boiler room for the exhaust fan. Action Item: Someone from the board to look into this
• Doug has purchased materials for the circuit, with more to purchase
• Motion: Approve purchases for $121.44 for Doug
• Carried: James
• 2nd: Rob
• All in favour - unanimous

• Bandsaw

• Karl needs to purchase a new blade for one of the bandsaws to replace the broken one

Action item review

Adjournment

• Darcy adjourned the meeting at

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

Regrets

Unknown