Board Meeting 086

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=== Call to Order ===
 
=== Call to Order ===
−
:* Meeting called to order by Darcy Casselman at
+
:* Meeting called to order by Darcy Casselman at 20:32
  
 
=== Approval of the Agenda ===
 
=== Approval of the Agenda ===
 +
:* Added in Hacky Hallowe'en to the Agenda
 +
:* Motion Forwarded: Darcy
 +
:* Seconded: Ben
 +
 
Approval of 13 Aug 2012 ([[Board_Meeting_085]]) Board Minutes
 
Approval of 13 Aug 2012 ([[Board_Meeting_085]]) Board Minutes
−
:* Motion Forwarded:
+
:* Motion Forwarded: Ben
−
:* Motion Second:  
+
:* Motion Second: James
  
 
=== Report from the President ===
 
=== Report from the President ===
−
*  
+
:* Participated at So-Space/ So-Scifi and it went well. Should participate in more of these events
 +
:* Easy if we can get people to volunteer for these things
 +
:* Membership count at: Will have 39 with the two new members
  
 
=== Report from the Treasurer ===
 
=== Report from the Treasurer ===
−
*  
+
:* Discussion of new budget and balances as of this month
 +
:* Discussion about purchase for dust collector from Doug
 +
:* Most members are caught up. A few are being followed up with to be caught up
  
 
=== New Business ===
 
=== New Business ===
 +
 +
==== Audit Waiver Form Membership Concerns ====
 +
:* Daniel came to the meeting to discuss concerns over not having formal audits done for Kwartzlab due to previous experiences
 +
:* Founding members had discussions with Daniel over why the decision had been made (primarily cost, which can be $2000 minimum) and how the audit exemption is actually allowable
 +
:* We also discussed how the books are open to any of the members. Anyone can have a look at them.
 +
:* End decision was that we'd continue as we were with an awareness that if the membership continues to grow at the rate it has, that we could put aside money for future audits if required
 +
 +
==== New Membership Application: James Tordiff ====
 +
:* Approved via mailing list: Unanimous
 +
 +
==== New Membership Application: John Johnson ====
 +
:* Approved via mailing list: Unanimous
 +
 +
==== Maker Faire Waterloo ====
 +
:* Board has decided to endorse this event
 +
 +
==== Kwartzlab Anniversary Party in October ====
 +
:* Ben to follow up with organization of this event. Slated for Oct. 19th, 2012
 +
 +
==== Hacky Hallowe'en ====
 +
:* Decision was made by board members unanimously to move forward with having Hacky Hallowe'en this year
 +
:* Action Items:
 +
 +
==== Using Kwartzlab for Female Focused Learning Events ====
 +
:* Discussions over gender focused versus globally available courses came up
 +
:* The board decided that we welcome these events into the space
 +
  
 
=== Old Business ===
 
=== Old Business ===
 +
 +
==== Lapsing Memberships ====
 +
:* Review of memberships not caught up requiring attention
 +
:* Action Item: Ben to follow up with one member to get membership dues caught up
 +
 
==== Member space policing ====
 
==== Member space policing ====
−
:* Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
+
:* Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab - Done
−
:* Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
+
:* Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones - Done
 
:* Action Item: Alex Mackinnon and Syed to build new tables
 
:* Action Item: Alex Mackinnon and Syed to build new tables
 
:* Action Item: Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - Karl, Rob Gissing and Rob to visit the next sale (Sept)
 
:* Action Item: Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - Karl, Rob Gissing and Rob to visit the next sale (Sept)
Line 33: Line 73:
 
==== Trillium Grants ====
 
==== Trillium Grants ====
 
:* Mark to provide board update on Trillium Grant application
 
:* Mark to provide board update on Trillium Grant application
 +
:* No updates at this time (which can be considered to be a good thing)
  
 
==== Small Tool Acquisitions ====
 
==== Small Tool Acquisitions ====
−
:* Karl to put out email to membership to get additional committee members
+
:* Tool committee and fund have been created - Karl and committee to work on priorities and communicate to the board
−
:* To be voted on next board meeting
+
−
:* Tool committee and fund have been created - to work on priorities and communicate to the board
+
  
 
==== Shop Status ====
 
==== Shop Status ====
 
:* Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
 
:* Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
 
:* Wall work has been done around the camera cabling
 
:* Wall work has been done around the camera cabling
−
:* High voltage circuit desired - Request to get Gus's relative in get this work done
+
:* High voltage circuit desired - Action Item: Ben to get quotes for 220V circuit installation
−
:* Need to run a wire out to the boiler room for the exhaust fan. Rob to talk with Ed to see if/when he can assist with that.
+
:* Need to run a wire out to the boiler room for the exhaust fan. Action Item: Someone from the board to look into this
−
:* Need to move some tools around to better accommodate the welding skirts
+
:* Need to move some tools around to better accommodate the welding skirts - Done
  
 
=== Action item review ===
 
=== Action item review ===
−
:* Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
+
:* Action Item: Ben to follow up with one member to get membership dues caught up
−
:* Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
+
 
:* Action Item: Alex Mackinnon and Syed to build new tables
 
:* Action Item: Alex Mackinnon and Syed to build new tables
−
:* Action Item: Rob G and A, Karl - Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - visit the next sale (Sept)
+
:* Action Item: Rob Adlers, Rob Gissing, Karl and Mark - Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - visit the next sale (Sept)
−
:* Action Item: Karl - Tool committee and fund have been created - to work on priorities and communicate to the board
+
 
:* Action Item: Rob - Board procedure page to be updated for expense approval change
 
:* Action Item: Rob - Board procedure page to be updated for expense approval change
 +
:* Action Item: Need to run a wire out to the boiler room for the exhaust fan. Action Item: Someone from the board to look into this.
 +
:* Action Item: Ben to follow up with organization of this event. Slated for Oct. 19th, 2012
  
 
=== Adjournment ===
 
=== Adjournment ===
−
* Darcy adjourned the meeting at
+
* Darcy adjourned the meeting at 22:30
  
 
=== Director RSVP ===
 
=== Director RSVP ===
Line 61: Line 100:
  
 
==== Attending ====
 
==== Attending ====
−
*  
+
* Darcy Casselman
 +
* Karl Williams
 +
* Ben Brown
 +
* Rob Adlers
 +
* Doug Moen
 +
* James Bastow
  
 
==== Regrets ====
 
==== Regrets ====
−
*
+
* Mark Pitcher
 
   
 
   
 
==== Unknown ====
 
==== Unknown ====
 
*
 
*

Latest revision as of 00:58, 26 September 2012

Board Meeting 086
Address 283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date 2012/09/10
Time 20:30
Meeting Type Board Meeting
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by Darcy Casselman at 20:32

Approval of the Agenda

  • Added in Hacky Hallowe'en to the Agenda
  • Motion Forwarded: Darcy
  • Seconded: Ben

Approval of 13 Aug 2012 (Board_Meeting_085) Board Minutes

  • Motion Forwarded: Ben
  • Motion Second: James

Report from the President

  • Participated at So-Space/ So-Scifi and it went well. Should participate in more of these events
  • Easy if we can get people to volunteer for these things
  • Membership count at: Will have 39 with the two new members

Report from the Treasurer

  • Discussion of new budget and balances as of this month
  • Discussion about purchase for dust collector from Doug
  • Most members are caught up. A few are being followed up with to be caught up

New Business

Audit Waiver Form Membership Concerns

  • Daniel came to the meeting to discuss concerns over not having formal audits done for Kwartzlab due to previous experiences
  • Founding members had discussions with Daniel over why the decision had been made (primarily cost, which can be $2000 minimum) and how the audit exemption is actually allowable
  • We also discussed how the books are open to any of the members. Anyone can have a look at them.
  • End decision was that we'd continue as we were with an awareness that if the membership continues to grow at the rate it has, that we could put aside money for future audits if required

New Membership Application: James Tordiff

  • Approved via mailing list: Unanimous

New Membership Application: John Johnson

  • Approved via mailing list: Unanimous

Maker Faire Waterloo

  • Board has decided to endorse this event

Kwartzlab Anniversary Party in October

  • Ben to follow up with organization of this event. Slated for Oct. 19th, 2012

Hacky Hallowe'en

  • Decision was made by board members unanimously to move forward with having Hacky Hallowe'en this year
  • Action Items:

Using Kwartzlab for Female Focused Learning Events

  • Discussions over gender focused versus globally available courses came up
  • The board decided that we welcome these events into the space


Old Business

Lapsing Memberships

  • Review of memberships not caught up requiring attention
  • Action Item: Ben to follow up with one member to get membership dues caught up

Member space policing

  • Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab - Done
  • Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones - Done
  • Action Item: Alex Mackinnon and Syed to build new tables
  • Action Item: Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - Karl, Rob Gissing and Rob to visit the next sale (Sept)

Board Procedure: Approving Small Reimbursements Via Mailing List

  • Rob - Board procedure page to be updated for expense approval change

Trillium Grants

  • Mark to provide board update on Trillium Grant application
  • No updates at this time (which can be considered to be a good thing)

Small Tool Acquisitions

  • Tool committee and fund have been created - Karl and committee to work on priorities and communicate to the board

Shop Status

  • Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
  • Wall work has been done around the camera cabling
  • High voltage circuit desired - Action Item: Ben to get quotes for 220V circuit installation
  • Need to run a wire out to the boiler room for the exhaust fan. Action Item: Someone from the board to look into this
  • Need to move some tools around to better accommodate the welding skirts - Done

Action item review

  • Action Item: Ben to follow up with one member to get membership dues caught up
  • Action Item: Alex Mackinnon and Syed to build new tables
  • Action Item: Rob Adlers, Rob Gissing, Karl and Mark - Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - visit the next sale (Sept)
  • Action Item: Rob - Board procedure page to be updated for expense approval change
  • Action Item: Need to run a wire out to the boiler room for the exhaust fan. Action Item: Someone from the board to look into this.
  • Action Item: Ben to follow up with organization of this event. Slated for Oct. 19th, 2012

Adjournment

  • Darcy adjourned the meeting at 22:30

Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Darcy Casselman
  • Karl Williams
  • Ben Brown
  • Rob Adlers
  • Doug Moen
  • James Bastow

Regrets

  • Mark Pitcher

Unknown

Retrieved from "http://www.kwartzlab.ca/wiki/Board_Meeting_086"
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