Board Meeting 086

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	{{Meeting		{{Meeting
	|Date=2012/09/10		|Date=2012/09/10
		+	|Time=20:30
		+	|Address=283 Duke St. W., Unit 106 Kitchener, Ontario Canada
		+	|Meeting Type=Board Meeting
	}}		}}
		+	=== Call to Order ===
		+	:* Meeting called to order by Darcy Casselman at
		+
		+	=== Approval of the Agenda ===
		+	Approval of 13 Aug 2012 ([[Board_Meeting_085]]) Board Minutes
		+	:* Motion Forwarded:
		+	:* Motion Second:
		+
		+	=== Report from the President ===
		+	*
		+
		+	=== Report from the Treasurer ===
		+	*
		+
		+	=== New Business ===
		+
		+	=== Old Business ===
		+	==== Member space policing ====
		+	:* Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
		+	:* Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
		+	:* Action Item: Alex Mackinnon and Syed to build new tables
		+	:* Action Item: Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - Karl, Rob Gissing and Rob to visit the next sale (Sept)
		+
		+	==== Board Procedure: Approving Small Reimbursements Via Mailing List ====
		+	:* Rob - Board procedure page to be updated for expense approval change
		+
		+	==== Trillium Grants ====
		+	:* Mark to provide board update on Trillium Grant application
		+
		+	==== Small Tool Acquisitions ====
		+	:* Karl to put out email to membership to get additional committee members
		+	:* To be voted on next board meeting
		+	:* Tool committee and fund have been created - to work on priorities and communicate to the board
		+
		+	==== Shop Status ====
		+	:* Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
		+	:* Wall work has been done around the camera cabling
		+	:* High voltage circuit desired - Request to get Gus's relative in get this work done
		+	:* Need to run a wire out to the boiler room for the exhaust fan. Rob to talk with Ed to see if/when he can assist with that.
		+	:* Need to move some tools around to better accommodate the welding skirts
		+
		+	=== Action item review ===
		+	:* Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
		+	:* Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
		+	:* Action Item: Alex Mackinnon and Syed to build new tables
		+	:* Action Item: Rob G and A, Karl - Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - visit the next sale (Sept)
		+	:* Action Item: Karl - Tool committee and fund have been created - to work on priorities and communicate to the board
		+	:* Action Item: Rob - Board procedure page to be updated for expense approval change
		+
		+	=== Adjournment ===
		+	* Darcy adjourned the meeting at
		+
		+	=== Director RSVP ===
		+	* A minimum of 4 Directors are needed to make quorum
		+
		+	==== Attending ====
		+	*
		+
		+	==== Regrets ====
		+	*
		+
		+	==== Unknown ====
		+	*

---

Revision as of 02:08, 5 September 2012

Board Meeting 086
Address	283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date	2012/09/10
Time	20:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.6 Old Business 1.6.1 Member space policing 1.6.2 Board Procedure: Approving Small Reimbursements Via Mailing List 1.6.3 Trillium Grants 1.6.4 Small Tool Acquisitions 1.6.5 Shop Status 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy Casselman at

Approval of the Agenda

Approval of 13 Aug 2012 (Board_Meeting_085) Board Minutes

• Motion Forwarded:
• Motion Second:

Report from the President

Report from the Treasurer

New Business

Old Business

Member space policing

• Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
• Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
• Action Item: Alex Mackinnon and Syed to build new tables
• Action Item: Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - Karl, Rob Gissing and Rob to visit the next sale (Sept)

Board Procedure: Approving Small Reimbursements Via Mailing List

• Rob - Board procedure page to be updated for expense approval change

Trillium Grants

• Mark to provide board update on Trillium Grant application

Small Tool Acquisitions

• Karl to put out email to membership to get additional committee members
• To be voted on next board meeting
• Tool committee and fund have been created - to work on priorities and communicate to the board

Shop Status

• Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
• Wall work has been done around the camera cabling
• High voltage circuit desired - Request to get Gus's relative in get this work done
• Need to run a wire out to the boiler room for the exhaust fan. Rob to talk with Ed to see if/when he can assist with that.
• Need to move some tools around to better accommodate the welding skirts

Action item review

• Action Item: Ben - to create a web form for grievance submission to get proper information from the submitter that gets sent to the board of directors on the Kwartzlab
• Action Item: Mark - Project tags - James talked about Detroit makerspace - parking permit/tickets - Mark Pitcher to work on permanent tags, create temporary paper ones
• Action Item: Alex Mackinnon and Syed to build new tables
• Action Item: Rob G and A, Karl - Look into U of W surplus sale for cheap clean lab tables and possibly new chairs - visit the next sale (Sept)
• Action Item: Karl - Tool committee and fund have been created - to work on priorities and communicate to the board
• Action Item: Rob - Board procedure page to be updated for expense approval change

Adjournment

• Darcy adjourned the meeting at

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

Regrets

Unknown