Board Meeting 085

Board Meeting 085
Address	283 Duke St. W., Unit 106 Kitchener, Ontario Canada
Date	2012/08/13
Time	20:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.6 Old Business 1.6.1 Running out of KWARTZLAB Access Keys 1.6.2 Board Procedure: Approving Small Reimbursements Via Mailing List 1.6.3 Makerfaire Detroit 1.6.4 Trillium Grants 1.6.5 Small Tool Acquisitions 1.6.6 Shop Status 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy Casselman at hh:mm

Approval of the Agenda

Approval of 9 July 2012 (Board_Meeting_082) Board Minutes

• Approved by:
• Seconded by:

Report from the President

Report from the Treasurer

New Business

• Funding from RIM

• James: Report on status

• New Member Application: Jaymis Goertz

• Discussion:
• Motion Carried:
• Motion Seconded:
• All in favour:

• New Member Application: Daniel O'Connell

• Discussion:
• Motion Carried:
• Motion Seconded:
• All in favour:

• Members using Kwartzlab as a Business Space

• Some discussion about this in mailing list

• Member Membership status when owing 2 months consecutively more than a month

• Raised as a discussion point to come up with a fair process to handle this situation

• Member space policing

• Came up as a discussion point on how to handle when members are enforcing rules of the lab with other members, and conduct that can keep it productive and within alignment with Kwartzlab bylaws and membership rules

Old Business

Running out of KWARTZLAB Access Keys

• James - to purchase 100 security cards for $135 US for the lab membership

Board Procedure: Approving Small Reimbursements Via Mailing List

• Rob - Board procedure page to be updated for expense approval change

Makerfaire Detroit

• Ben going to contact membership for Makerfaire to get more participants
• Report on Makerfaire Detroit

Trillium Grants

• Mark to provide board update on Trillium Grant application

Small Tool Acquisitions

• Karl to put out email to membership to get additional committee members
• To be voted on next board meeting

Shop Status

• Members have been cleaning up the shop extensively and making improvements without additional costs. Syed has been making good improvements.
• Wall work has been done around the camera cabling

Action item review

Adjournment

• (name) adjourned the meeting at hh:mm

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

Regrets

Unknown